Administrative Manager

State of Missouri; Jefferson City (MO); On-site; USD 60,000 - 85,000; Full time

Job summary

The State of Missouri is seeking an Administrative Manager for the Science Branch, responsible for budget oversight and improving operational efficiencies. This role includes leadership experiences in managing agreements and providing supervisory support to staff, and applicants should possess a background in public or business administration.

Qualifications

• Bachelor's degree in relevant field required, master's preferred.
• At least six years of executive-level administrative assistant experience.

Responsibilities

• Oversee Science Branch budget development and administration.
• Serve as liaison to the MDC Budget Office and supervise related tasks.
• Promote operational effectiveness and continuous improvement initiatives.

Skills

Leadership

Communication

Financial Management

Problem Solving

Operational Effectiveness

Education

Bachelor's Degree in Public or Business Administration

Master's Degree (preferred)

Job description

Closing Date: July 18, 2025

Our Culture: The Missouri Department of Conservation supports a culture of trusted professionals that is dedicated to our mission, responsible stewards, and believe in One MDC.

To learn more about the job, feel free to contact the hiring supervisor,Sherri W Russell at [e-mail] or at573 5224115x3617, during regular business hours. We would love to hear from you!

Summary/Objective

The Administrative Manager for Science Branch provides primary oversight of programmatic budget development, presentation, and administration; supervises Branch Contract Technician and provides oversight and support to Science staff with federal grants and cooperative agreements; promotes operational effectiveness and process improvement initiatives across all business functions; and provides miscellaneous leadership support to Science Branch Management Team as needed.

• Provide leadership and primary oversight of Science Branch programmatic budget development, presentation, and administration.
• Serve as Science Branch liaison to MDC Budget Office for all tasks related to budget organization and implementation including review of budget programs at all levels, Raptor Time codes, and other modifications proposed to budgeting processes.
• Provide leadership for agreements and contracts within Science Branch and supervise salaried Contract Technician tasked with developing and administering agreements.
• Coordinate with Federal Aid staff on agreement development as related to Science Branch budget and expenditures.
• Provides coordination and oversight over business functions between Science Branch and Conservation Business Services Branch. Provide leadership for and serve as a resource for Science Branch on MDC business policies.
• Assist chiefs leading Science Branch annual work planning and keeping track of progress and performance measures.
• Serve as member of the Science Branch Management Team and Science Branch Leadership Team to identify, develop, and implement branch goals and objectives.

Ancillary Job Duties

• Other duties as assigned.

Education and Experience

• Bachelor's Degree in Public or Business Administration, Natural Resources, or related field with experience or coursework in business management, public administration, or operations management. Master's Degree preferred.
• At least six (6) years of progressively responsible professional experience in executive-level administrative assistant work.
• Must maintain a valid, current driver's license.

Knowledge, Skills and Abilities

• Ability to develop new insights into situations and apply innovative solutions that make improvements.
• Ability to keep focused on understanding, anticipating and responding to the needs of customers.
• Ability to make timely and effective decisions with available information or knowledge within own span of authority.
• Knowledge to administer financial resources in a manner which instills public trust and accomplishes the Department’s mission
• Ability to persuade others to “buy into” a course of action.
• Ability to coach and challenge others to achieve their potential.
• Knowledge to establish comprehensive and realistic plans of action to accomplish activities and evaluate progress.
• Ability to identify internal and external politics that impact the work of the Department.
• Ability to define a problem, analyze relevant information, and develop solutions and plans to solve the problem.
• Ability to take a long-term view of the Department's and Branch's direction and articulate a vision which integrates key program goals, priorities, values, and other factors.
• Ability to coordinate administrative and management activities to achieve Branch and Department goals.
• Knowledge to evaluate and analyze Branch programs and develop recommendations for improvement.
• Ability to exercise judgment and initiative in interpreting Department and Branch policies and procedures and in delegating responsibilities.
• Excellent communication skills, both verbal and written.
• Ability to establish and maintain an effective working relationship with Department personnel, staff of related state and federal agencies and the public.
• Ability to travel and stay overnight occasionally.
• Work is performed in a standard office environment.

Physical Abilities

• Remain in a stationary position 70% or more of the time.
• Constantly operate a computer and other office productivity machinery.
• Frequently communicate and exchange accurate information.
• Clarity of vision at 20 inches or less.
• Regularly lift up to 5 pounds, correctly lift up to 10 pounds.
• Concentrated attention is required at all times.
• Regular attendance is a necessary and essential function.

Disclaimer

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required. The Missouri Department of Conservation reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. Management reserves the right to change job descriptions, job duties, functions, and requirements.

Exemption Status/Special Notes

This position has been determined to be Exempt according to the Fair Labor Standards Act. Employees must agree to accept compensatory time in lieu of cash payments in accordance with the Department's Compensatory Time Off and Overtime Policy.

Salaried and hourly employees are expected to use a mobile device-cellular phone for Department business, as needed.

MDC promotes a Tobacco-Free (smoke and smokeless) working environment.

The Department of Conservation will only hire United States citizens and aliens authorized to work in the United States. All new employees will be required to complete an "Employment Eligibility Verification" (Form I-9) and produce requested documentation after employment.

Candidates seeking initial employment or re-employment must submit to a drug screen following offer of employment.

All persons employed with the state of Missouri shall file all state income tax forms and pay all state income taxes owed.