Administrative Manager

KDC Construction; California (MO); On-site; USD 67,000 - 91,000; Full time

Job summary

KDC Construction, a leader in the construction industry, is seeking an experienced Administrative Manager to oversee administrative staff and enhance operational efficiency. This role requires a strong problem-solver with a comprehensive understanding of construction processes and effective communication skills. KDC offers competitive salaries and a comprehensive benefits package to support your professional growth.

Benefits

Medical insurance

401(k) retirement plan

Vacation and Sick Time

Qualifications

• Five years experience or relevant experience or equivalent.
• Demonstrates comprehensive knowledge of construction.
• Experience in a supervisory role that includes administrative and customer service.

Responsibilities

• Manages team performance and develops direct reports.
• Oversees project documentation and liaises with accounting.
• Streamlines processes to enhance efficiency.

Skills

Problem solving

Communication

Multi-tasking

Team collaboration

Attention to detail

Education

High School diploma or equivalent

Tools

Microsoft Software Suite

Job description

The Administrative Manager oversees delegates, trains, and mentors administrative staff. This position enforces proper procedures and constantly streamlines team processes to be efficient and effective.

Apply if you:

• Bring a cooperative spirit to your team and neighboring department.

• Have an understanding that through your contributions, you aid in the overall Company’s success.

• Pursue continuous efforts to see beyond current business modes and methods.

• Embody an understanding that as a committed team member, tenure with an organization is achievable.

• Bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level.

Job Description:

Cirks Construction Inc. (CCI), dba KDC Construction, is a leader in the construction industry with diverse individuals dedicated to our people, customers, projects, and community. We are maintaining a strong focus on building a culture that encourages our employees to grow personally and professionally. KDC is also a proud recipient of the Top Workplaces 2022, 2023, and 2024 presented by the Orange County Register.

Essential Job Functions

• Manages team performance, including, developing and coaching direct reports and staff, communicating expectations, enforcing Company policies, procedures, and standards, and redirecting versions as needed.
• Responsible for the staffing model of their direct reports, ensuring the hiring and training of all new additions to the team.
• Works with management to streamline processes and build a structure while driving cost savings.
• Follows and sanctions all standard operating procedures.
• Oversees administrative staff for all project documentation, including budgets, client contracts and Change Orders, plans and specifications, client billings Statement of Variance (“SOV”) and reimbursable, submittals, Request for Information (“RFI”), weekly updates, subcontracts, subcontractor change orders, rental logs, and project closeout.
• Manages administrative staff with project purchase orders, hotels, temporary facilities, and reprographics.
• Provides project permit packages, including issuing and signing checks for permits and city/landlord deposits.
• Liaison with the accounting department on various issues, including resolving project closeouts, issuing final change orders, and ensuring timely invoicing for all final billings.
• Liaison with the Information Technology (“IT”) department for practical systems, streamlining, and troubleshooting.
• Partners with Project Managers to resolve issues regarding project documentation for timely delivery of projects.
• Ensures customer-based File Transfer Protocol (“FTP”) sites are maintained.
• Organizes, schedules, and attends bi-weekly meetings with Project Managers and Accounting.
• Organizes and schedules bi-weekly Project Manager Construction meetings.
• Organizes, schedules, and attends quarterly Manager and Support Staff meetings.
• Serves as a responsible leader, through the direction and guidance of the team, to ensure all safety requirements for all jobs are upheld.
• Other duties as assigned.

Education, Experience, and Skills

• Five years experience or relevant experience or equivalent.
• High School diploma or equivalent.
• Demonstrates comprehensive knowledge of construction.
• Experience in a supervisory role that includes administrative and customer service.
• A unique talent for being the “go-to” person to resolve problems and get the job done proactively.
• Self-starter and able to work in a fast-paced, team-oriented environment.
• Demonstrates strong verbal and written communication skills.
• Ability to multi-task, have strong attention to detail, and organizational and time management skills to ensure all established deadlines are achieved.
• Has passion, energy, persistence, positive attitude, and enthusiasm.
• Proficient with computers and familiar with Microsoft Software Suite.
• Able to identify a need, remove the barriers, and make things happen.
• Values diversity of ideas, opinions, and people.
• Has good common sense and applied logic.
• Must possess an appropriate state driver’s license before employment, a clean driving record, and reliable transportation.

Cirks Construction Inc. (CCI), dba KDC Construction, offers a competitive salary/hourly range of $67,000.00 to $91,000.00 – while considering the candidate’s experience and a comprehensive benefits package for full-time employees:

• Medical insurance
• Dental HMO and PPO insurance
• Vision insurance
• Life/AD&D insurance
• Flexible Spending Accounts – Unreimbursed Medical and Dependent Care
• 401(k) retirement plan
• Vacation and Sick Time
• Holidays

KDC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Welcome to KDC Careers

A proud recipient of the Top Workplaces 2022 and 2023, presented by the Orange County Register.

About Us

Founded in 1996, KDC offers commercial construction and retail maintenance services in California and neighboring states. Our diverse team of project managers and superintendents brings extensive knowledge and leadership; managing hundreds of Remodel, Tenant Improvement, and Ground-Up projects each year. KDC is a leader in the construction industry with proven Program Management success in executing Multi-Site Rollouts. KDC provides estimating, pre-construction, scheduling, budgeting, procurement, warehousing, and field management services. We have the unique capability to self-perform fast track projects with contractor licenses in General Building, General Engineering, Mechanical, and Plumbing; employing expert craftsmen from numerous trades. We value our longstanding relationships with pre-qualified subcontractors and suppliers from wide-ranging disciplines. KDC is committed to exceeding customer expectations with a reputation for delivering the highest quality results.