ADMINISTRATIVE MANAGEMENT SPECIALIST III - OCGA (1053)

Jefferson Parish Government; Gretna (LA); Presencial; USD 45.000 - 65.000; Jornada completa

Descripción de la vacante

Jefferson Parish Government seeks to establish an employment list to fill a current West Jefferson vacancy in the Office of Central Grants Administration and for future vacancies. The role provides advanced administrative support to grant programs and coordinates parish-wide grant activities.

The position assists with researching funding opportunities, grant writing, documentation, deadlines, and training for parish departments, while managing HR, purchasing, records, and scheduling duties.

Formación

• Current employment and permanent civil service status at or above Administrative-Management Specialist II.
• Approximately five years of full-time administrative/office management experience with purchasing and invoicing.
• Approximately two years of grants experience including guidance on grants processes.

Responsabilidades

• Coordinate office operations and parish-wide grant activities.
• Research funding opportunities and provide technical assistance.
• Assist with grant writing and application development.
• Coordinate supporting documentation and track deadlines.
• Deliver grant training to Parish departments.
• Provide administrative support for OCGA operations, including HR, purchasing, records, scheduling and meetings.

Conocimientos

Grant coordination

Administrative management

Purchasing

Invoice processing

Grant writing

Documentation tracking

Descripción del empleo

Purpose of Announcement

EXAMINATION IS ANNOUNCED TO ESTABLISH AN EMPLOYMENT LIST TO FILL ONE (1) CURRENT WEST JEFFERSON VACANCY IN THE OFFICE OF CENTRAL GRANTS ADMINISTRATION AND FOR FUTURE VACANCIES AS THEY OCCUR.

Kind of Work

Under direction, this position performs advanced administrative and professional support work for the Office of Central Grants Administration (OCGA). The employee supports the Chief Grant Administrator, Deputy Grant Administrator, and Grant Compliance Officers in the coordination of office operations and parish wide grant activities. The employee provides support to Parish departments throughout the grant application process, including but not limited to researching funding opportunities, providing technical assistance, assisting with grant writing and application development, coordinating supporting documentation, and tracking application deadlines and submissions. The position also supports parishwide grant administration through the development and delivery of grant training to Parish departments. The employee also provides administrative support for OCGA operations, including coordination of departmental human resources and personnel functions, purchasing, records management and retention, scheduling, correspondence, meetings, and other departmental functions. Position requires driving of a personal vehicle, thus possession of a valid driver’s license, acceptable driving record, and personal automobile with minimum liability insurance available for business use (business travel is reimbursed on a mileage basis) will be given preference.

Minimum Qualifications For Admission to Examination

• Current employment and permanent civil service status at or above the level of an Administrative-Management Specialist II; PLUS , extensive (approximately five (5) years), full-time, paid work experience in an administrative/office management position with responsibility for purchasing, invoice processing, and related business record keeping and maintenance, supplemented by substantial (approximately two (2) years) of grants experience.
• NOTE: Grants experience must consist of providing technical guidance on grants processes and maintaining grant reporting records.