ADMINISTRATIVE MANAGEMENT SPECIALIST III - OCGA (1053)

Jefferson Parish; Harvey (LA); Presencial; USD 52.000 - 76.000; Jornada completa

Descripción de la vacante

Jefferson Parish is seeking a qualified professional to support the Office of Central Grants Administration (OCGA). The role involves coordinating parish-wide grant activities, assisting with grant writing and documentation, and supporting departments through the grant application process.

The position requires several years of administrative/office management and grants experience, with responsibilities including CRM-like tracking, reporting, scheduling, and interdepartmental coordination.

Formación

• Five years of full-time experience in an administrative/office management role with purchasing, invoicing and related record keeping.
• Approximately two years of grants experience.
• Experience providing technical guidance on grants processes and maintaining grant reporting records.

Responsabilidades

• Coordinate office operations and parish-wide grant activities.
• Research funding opportunities and provide technical assistance for grant applications.
• Assist with grant writing and application development, coordinating supporting documentation.
• Track application deadlines and submissions.
• Develop and deliver grant training to Parish departments.
• Provide administrative support for OCGA operations including HR, purchasing, and records management.

Conocimientos

Grant administration

Administrative/office management

Purchasing

Invoice processing

Grant tracking

Grant training

Documentation

Descripción del empleo

EXAMINATION IS ANNOUNCED TO ESTABLISH AN EMPLOYMENT LIST TO FILL ONE (1) CURRENT WEST JEFFERSON VACANCY IN THE OFFICE OF CENTRAL GRANTS ADMINISTRATION AND FOR FUTURE VACANCIES AS THEY OCCUR.

Under direction, this position performs advanced administrative and professional support work for the Office of Central Grants Administration (OCGA). The employee supports the Chief Grant Administrator, Deputy Grant Administrator, and Grant Compliance Officers in the coordination of office operations and parish wide grant activities. The employee provides support to Parish departments throughout the grant application process, including but not limited to researching funding opportunities, providing technical assistance, assisting with grant writing and application development, coordinating supporting documentation, and tracking application deadlines and submissions. The position also supports parishwide grant administration through the development and delivery of grant training to Parish departments. The employee also provides administrative support for OCGA operations, including coordination of departmental human resources and personnel functions, purchasing, records management and retention, scheduling, correspondence, meetings, and other departmental functions. Position requires driving of a personal vehicle, thus possession of a valid driver’s license, acceptable driving record, and personal automobile with minimum liability insurance available for business use (business travel is reimbursed on a mileage basis) will be given preference.

Current employment and permanent civil service status at or above the level of an Administrative-Management Specialist II; PLUS, extensive (approximately five (5) years), full-time, paid work experience in an administrative/office management position with responsibility for purchasing, invoice processing, and related business record keeping and maintenance, supplemented by substantial (approximately two (2) years) of grants experience.

• *NOTE: Grants experience must consist of providing technical guidance on grants processes and maintaining grant reporting records.
• *Employees of equal or higher job classifications who meet the above qualification requirements may apply, but will be placed on an entrance eligibility list if they qualify.

(PROMOTIONAL AND LIMITED ENTRANCE*)

The examination may consist of a written test, a rating of training and experience, an oral panel interview or any combination thereof. Acceptable applicants will be notified of the time, date, and place of any assembled testing. Applicants must supply complete and accurate information concerning their training and experience including a detailed description of their work experience, the names and addresses of all previous employers and the dates of employment. The information is subject to verification and the Personnel Department reserves the right to determine the quality and quantity of education and experience claimed for credit.

JOB POSTING NO: 1053O-01

DATE: 10/23/26