Administrative Liaison & Multi-Hospital Scheduler

UPMC; Pittsburgh (Allegheny County); On-site; USD 50,000 - 65,000; Full time

Job summary

University of Pittsburgh Physicians is hiring a full-time Administrative Liaison for the Department of Anesthesiology and Perioperative Medicine. This role supports staff scheduling across multiple hospitals and locations, ensuring adherence to deadlines with accuracy and courtesy.

The position requires strong organizational and communication skills, attention to detail, and the ability to provide friendly customer service while handling confidential information.

Qualifications

• Experience with large-scale clinical staff scheduling preferred.
• Must adhere to deadlines and maintain confidentiality.
• Strong communication and customer service skills required.

Responsibilities

• Process payroll and staffing-related functions as needed.
• Manage calendars, meetings, travel arrangements, and expense reimbursements.
• Provide administrative support to staff and assist in special projects.
• Maintain confidentiality and use system-wide competencies in work.
• Coordinate with internal/external contractors to expedite services.
• Prepare agendas, take minutes, and distribute materials for key meetings.

Skills

Organizational skills

Problem-solving

Communication skills

Attention to detail

Customer service

Tools

Payroll system

Office software

Job description

University of Pittsburgh Physicians is hiring a full-time Administrative Liaison for the Department of Anesthesiology and Perioperative Medicine. This role supports staff scheduling across multiple hospitals and locations, ensuring adherence to deadlines with accuracy and courtesy.

The position requires strong organizational and communication skills, attention to detail, and the ability to provide friendly customer service while handling confidential information.