Administrative Legal Assistant

Wachtell, Lipton, Rosen & Katz; New York (NY); On-site; USD 65,000 - 70,000; Full time

Job summary

Wachtell, Lipton, Rosen & Katz is seeking an experienced administrative professional to support a team of attorneys and related departments. The role requires strong organization, technological proficiency, and exceptional written and oral communication in a fast-paced environment.

The ideal candidate will handle calendar management, travel coordination, document preparation, and confidential tasks with minimal supervision, while collaborating across departments to ensure client and matter

Qualifications

• Bachelor’s degree or equivalent work experience.
• Minimum of three years’ experience in a corporate legal environment.
• Proficiency with Microsoft Word, PowerPoint, and Excel.
• Strong research and communication skills.
• Ability to work under pressure and maintain confidentiality.

Responsibilities

• Prepare letters, memos, presentations, and spreadsheets.
• Conduct legal and financial topic research.
• Maintain attorney contact databases.
• Assist with overflow tasks from Administrative Assistants.
• Set up conference calls and book conference rooms.
• Redline, revise, and draft legal correspondence.
• Schedule meetings and manage calendars.
• Handle travel arrangements and expense processing.

Skills

Legal admin experience

MS Office

Organizational skills

Attention to detail

Communication skills

Confidentiality

Bluebooking knowledge

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

PowerPoint

Excel

Job description

Summary

The role involves providing administrative support to a team of attorneys and other support departments, including inter-departmental support. The environment is a fast-paced, high-pressure environment. The ideal candidate will be highly organized, technologically proficient, detail-oriented, and possess exceptional oral and written communication skills. The ability to work independently, manage tasks efficiently, and perform well under pressure with minimal supervision is essential.

Summary

The role involves providing administrative support to a team of attorneys and other support departments, including inter-departmental support. The environment is a fast-paced, high-pressure environment. The ideal candidate will be highly organized, technologically proficient, detail-oriented, and possess exceptional oral and written communication skills. The ability to work independently, manage tasks efficiently, and perform well under pressure with minimal supervision is essential.

Essential Duties and Responsibilities

• Prepare letters, memos, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel.
• Conduct research on legal and financial topics utilizing various media platforms.
• Maintain the contact database for assigned attorneys, including creating, editing, updating and resolving attorney contacts.
• Assist with overflow tasks from Administrative Assistants and other departments, including Document Processing, Data Stewards, Paralegals, and Automated Litigation Support.
• Set up conference calls and coordinate conference room reservations.
• Redline, revise, proofread and draft legal correspondence, speeches, and articles with precision and attention to detail.
• Communicate effectively with attorneys to determine their whereabouts.
• Screen telephone calls and relay accurate messages promptly.
• Open new matters and prepare conflict of interest memos.
• Enter attorney time entries daily using 3E Time Capture.
• Order lunches for attorneys as needed.
• Reconcile attorneys’ Amex statements and car service bills upon receipt including working with Accounting on client/matter inquiries.
• Knowledge in using document management systems to create new files and close inactive files.
• Prepare outgoing mail for timely delivery and read, sort, and prioritize incoming mail.
• Schedule meetings, manage calendars and arrange travel.
• Communicate effectively with backup Administrative Assistants and provide support for attorneys, as needed.
• Maintain positive relationships with clients, attorneys, and staff.
• Adhere to strict confidentiality policies.
• Performs various administrative and clerical tasks as assigned.

Knowledge, Skills, and Abilities Required

• Ability to research legal topics using multiple platforms.
• High level of professionalism and confidentiality.
• Strong organizational and time-management skills.
• Excellent interpersonal, written and verbal communication skills.
• Ability to multitask and meet deadlines.
• High proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Knowledge of Adobe Acrobat Professional.
• Proficient in using professional technology tools and social media platforms.
• Ability to work under pressure while maintaining professionalism.
• Ability to foster a positive and collaborative work environment.
• Ability to proofread typed material for grammatical, typographical, and spelling errors, including understanding of proofreading marks.
• Knowledge of Bluebooking is a plus.
• Must be flexible for multiple assignments and able to work both independently and as part of a team.
• Flexibility to work overtime, including mornings, evenings, weekends, and holidays, is required.
• Knowledge of Interaction, 3E Time Capture, iManage, and iManage Records Manager is a plus.
• Proactive self-starter who anticipates needs and takes initiative.
• Adaptable and receptive to cross- and inter-departmental training to support other teams effectively.
• Ability to apply best practices to enhance organizational collaboration and efficiency.
• Punctuality is essential.

Education and Experience

• Bachelor’s degree or equivalent work experience.
• Minimum of three years’ experience in a corporate legal environment.

Working Conditions

• Normal office environment with little exposure to excessive noise, dust, temperature, etc.

Wachtell, Lipton, Rosen & Katz provides competitive compensation and benefits to its employees ensuring that we attract and retain the most talented individuals. The expected base salary range for this role is $65,000 - $70,000. The base salary offer is based on a variety of factors which includes, but is not limited to, qualifications, education and experience.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.