Administrative/Legal Assistant

arthuralley; Jackson (MS); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k) with 4% match

Paid time off

Free downtown parking

Career advancement opportunities

Job summary

Maxey Wann in Jackson, Mississippi, is seeking an Administrative/Legal Assistant to support its civil litigation team in the in-office setting. The role requires proactivity, strong organization, and the ability to manage multiple tasks in a deadline-driven environment.

The ideal candidate will have an associate’s degree or equivalent administrative experience, prior law firm experience, and proficiency with Microsoft Office and QuickBooks, with duties including document preparation, filing,

Qualifications

• Associate’s degree or equivalent administrative experience.
• Prior experience in a law firm or legal office.
• Strong administrative, organizational, and communication skills.
• Basic bookkeeping and accounting experience.
• Proficiency in Microsoft Office (Word, Outlook, Excel) and QuickBooks.
• Ability to multitask, stay organized, and meet deadlines.

Responsibilities

• Prepare, proofread, and format correspondence, reports, and legal documents
• File legal documents with the courts (both electronic and physical filing)
• Process accounts receivable, accounts payable, time entry, reimbursements and check requests
• Schedule meetings, depositions, and court appearances
• Maintain case files and organize legal documents for easy retrieval
• Answer phones, screen calls, and route messages
• Track deadlines and maintain the litigation calendar
• Assist with billing, time entry, and expense tracking
• Coordinate attorney travel and meeting logistics
• Communicate professionally with clients, court personnel, and other law firms

Skills

Multitasking

Organizational skills

Communication skills

Time management

Education

Associate’s degree or equivalent administrative experience

Tools

Microsoft Office

QuickBooks

Job description

Job Title: Administrative/Legal Assistant

Company: Maxey Wann

Location: In-Office | Jackson, Mississippi

Reports to: Litigation Attorney

FLSA Status: Exempt

Position Summary: Maxey Wann is seeking a dependable and highly organized Administrative/Legal Assistant to provide administrative and clerical support to our civil litigation team in our Jackson, Miss. office. The ideal candidate will be proactive, detail-oriented, and able to manage multiple tasks in a deadline-driven environment.

Key Responsibilities

• Prepare, proofread, and format correspondence, reports, and legal documents
• File legal documents with the courts (both electronic and physical filing)
• Process accounts receivable, accounts payable, time entry, providingreimbursements and check requests
• Schedule meetings, depositions, and court appearances
• Maintain case files and organize legal documents for easy retrieval
• Answer phones, screen calls, and route messages
• Track deadlines and maintain the litigation calendar
• Assist with billing, time entry, and expense tracking
• Coordinate attorney travel and meeting logistics
• Communicate professionally with clients, court personnel, and other law firms

Required Qualifications

• Associate’s degree or equivalent administrative experience
• Prior experience in a law firm or legal office
• Strong administrative, organizational, and communication skills
• Basic bookkeeping and accounting experience
• Proficiency in Microsoft Office (Word, Outlook, Excel) and QuickBooks.
• Ability to multitask, stay organized, and meet deadlines

Preferred Qualifications

• Knowledge of Mississippi court filing procedures is a plus

Compensation & Benefits

• Salary: $60,000-$65,000 annually, depending on experience
• Health Insurance: 100% employer-paid premium for employee; additional cost for dependents
• Retirement: 401(k) plan with 4% employer match
• Time Off: 1 personal day each month; 1week of paid vacation during first calendar year of employment; 2 weeks of paid vacation beginning second calendar year of employment; 3 weeks of paid vacation annually beginning third calendar year of employment
• Additional Perks: Free downtown parking
• Room for advancement and an opportunity for a long-term career with Maxey Wann!