Administrative Lead — Forensic Security Ops

Talentify; Rusk (TX); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid time off

Career advancement

Job summary

Texas Health and Human Services Commission in Texas seeks an Administrative Assistant IV at Rusk State Hospital to support the Forensic Security area with high‑level administrative tasks, travel, budgeting, and reporting. This on‑site, full‑time role requires strong Microsoft Office skills and the ability to coordinate multiple assignments with deadlines.

The position offers a comprehensive benefits package and opportunities for career advancement within HHSC.

Qualifications

• Three years of management-level administrative support experience.
• Three years of experience using Microsoft Office products.
• Associate's degree preferred.

Responsibilities

• Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
• Performs administrative duties to maintain the operation of the assigned area. Prepares, with limited supervision from the supervisor, correspondence, reports, and documents. Makes travel arrangements for staff, to include reviewing all travel documentation for appropriate information, preparing, and processing travel vouchers in accordance with established policy. Tracks travel vouchers to completion and monitors expenditures; and prepares monthly report. Schedules meetings, conferences, or conference calls using Outlook, to include notification of all parties involved; assists in planning and preparing agendas and meeting materials; may take notes; prepares and compiles documents in advance of meeting; tracks meeting tasks and follow-up lists; and if necessary, makes travel arrangements related to meetings.
• Tracks assignments, special projects, required reports, and deliverables. Develops and enters all assignments, projects, and reports into tracking system using applicable software. Accurately distributes assignments to appropriate staff on the same day of receipt. Follows-up with staff to ensure deadlines are met. Coordinates and consolidates responses ensuring that documents are clear, concise, and grammatically correct. Prepares assignment reports to include HHSC Pro Card purchases and Centralized Billing Account Cards when assigned as card holder, while ensuring budget constraints and reporting requirements are strictly adhered to.
• Responds or facilitates the response to complex inquiries regarding and applicable to administrative rules, regulations, policies, and procedures. Answers telephone calls quickly and courteously, clearly identifying the office. Responds to inquiries by interpreting policies and procedures or makes referrals to appropriate staff. Prepares and disseminates information on HHSC programs and procedures in response to inquiries or as requested by the supervisor. Alerts Director of any sensitive inquiries, documents telephone calls and messages clearly and completely, and distributes. Makes inquiry calls on behalf of supervisor, screens incoming calls, and sets up conference calls.
• Position will act as Lead by providing guidance to area staff performing clerical or administrative work. Performs Administrative Review of documents by proofreading assignments, reports and other documents produced by the program areas and other facility staff. Prepares, and edits documents for grammatical correctness, appropriate format, responsiveness, clarity, and brevity. Compiles and edits research, interpreting data, creating graphs and charts for publications and other documents when required.

Skills

Administrative support

Education

Associate's degree preferred

Tools

Microsoft Office

Job description

Texas Health and Human Services Commission in Texas seeks an Administrative Assistant IV at Rusk State Hospital to support the Forensic Security area with high‑level administrative tasks, travel, budgeting, and reporting. This on‑site, full‑time role requires strong Microsoft Office skills and the ability to coordinate multiple assignments with deadlines.

The position offers a comprehensive benefits package and opportunities for career advancement within HHSC.