Administrative Lead for Translational Medicine Operations

The Henry M. Jackson Foundation for the Advancement of Military Medicine; Bethesda (MD); On-site; USD 61,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Retirement plans

Job summary

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) seeks an Administrative Assistant III for Translational Medicine to provide wide-ranging administrative support within the Translational Medicine Unit (TMU) of the USU Department of Medicine.

Responsibilities include managing calendars, coordinating space usage, preparing reports, and assisting with travel and onboarding. Strong communication, attention to detail, and the ability to obtain a public trust are essential.

Qualifications

• Bachelor's Degree required.
• Minimum of 6-8 years experience required.
• Ability to obtain and maintain a T1/Public Trust background check.

Responsibilities

• Serve as the front-office point of contact for visitors, research participants, staff, and collaborators.
• Coordinate scheduling and use of clinical, laboratory, conference, and study spaces.
• Maintain shared calendars for study visits, meetings, inspections, equipment use, and important deadlines.
• Coordinate office, clinical, and laboratory supply inventories; prepare purchase requests; track orders.
• Maintain project trackers, spreadsheets, action-item logs, deliverable calendars, and recurring reporting deadlines.
• Track agreements, purchase orders, invoices, funding actions, training requirements, and administrative approvals.
• Organize meeting agendas, take notes, document decisions, and track follow-up actions.

Skills

Excellent communication skills

Typing 60 wpm

Attention to grammar/punctuation

Diversity communication

Education

Bachelor's Degree

Job description

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) seeks an Administrative Assistant III for Translational Medicine to provide wide-ranging administrative support within the Translational Medicine Unit (TMU) of the USU Department of Medicine.

Responsibilities include managing calendars, coordinating space usage, preparing reports, and assisting with travel and onboarding. Strong communication, attention to detail, and the ability to obtain a public trust are essential.