Administrative Law Paralegal

SMYTH LEVENSON LLP; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

SMYTH LEVENSON LLP, a real estate law firm in New York City, is seeking a Senior Administrative Law Paralegal. This role includes supporting attorneys in Housing Court litigation and due diligence. We require candidates with at least 4 years of paralegal experience with a focus on landlord-tenant law.

The ideal candidate will be detail-oriented, able to handle high volumes of work, and proficient with regulatory processes. A degree and specific experience in DHCR filings are essential.

Qualifications

• Minimum 4 years of paralegal experience in landlord-tenant, real estate, or administrative law.
• Demonstrated experience with DHCR filings required.
• Strong knowledge of Rent Stabilization Law and DHCR Operational Bulletins.

Responsibilities

• Prepare filings for DHCR and Housing Court proceedings.
• Assist with DHPD applications and responses.
• Track regulatory deadlines and manage administrative dockets.

Skills

Experience in NYC landlord-tenant law

Knowledge of DHCR and Housing Court

Proficiency with NYSCEF and e-filing

Organizational skills

Education

Associate's or Bachelor's degree

ABA-approved paralegal certificate

Job description

Job Description

Smyth Levenson LLP is a NYC real estate law firm exclusively representing property owners, developers, investors, management companies, and cooperative/ condominium boards. Our practice spans landlord-tenant litigation, DHCR and DHPD administrative proceedings, due diligence, and real estate transactions. We move fast, work closely with our clients, and hold ourselves to a high standard of responsiveness and results.

Position Overview

We are seeking a Senior Administrative Law Paralegal to support our attorneys across Housing Court litigation, DHCR/DHPD proceedings, and transactional due diligence. This is a high-volume, detail-intensive role for someone who knows New York landlord-tenant law and administrative procedure.

Core Responsibilities

• Prepare filings for DHCR proceedings including MBR applications, rent overcharge responses, lease renewal complaints, Substantial Rehabilitation applications and other Administrative proceedings.
• Assist with Certificate of No Harassment (CONH) and DHPD applications and responses
• Research rent stabilization history and DHCR docket records.
• Draft correspondence and responses to agency inquiries
• Track regulatory deadlines and manage administrative dockets
• Compile and analyze rent rolls, lease abstracts, and rent stabilization registrations
• Research HPD violation history, open permits, ECB violations, and DOB records
• Review DHCR rent histories and flag overcharge exposure or deregulation issues
• Prepare due diligence summaries and closing checklists for attorney review
• Coordinate with title companies, managing agents, and opposing counsel on document collection

Qualifications

• Minimum 4 years of paralegal experience in NYC landlord-tenant, real estate, or administrative law
• Demonstrated experience with DHCR filings and Housing Court proceedings required
• Proficiency with NYSCEF, NYC Housing Court e‑filing, HPD Online, and DOB BIS
• Strong working knowledge of the Rent Stabilization Law and Code, and DHCR Operational Bulletins
• Excellent organizational skills and ability to manage competing deadlines across a high-volume docket
• Associate's or Bachelor's degree required; ABA‑approved paralegal certificate a plus
• Notary Public commission preferred