Administrative Inventory Specialist

ZipRecruiter; San Antonio (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company is seeking an experienced Admin/Inventory Specialist to manage warehouse operations and ensure inventory accuracy. The role involves tracking inventory, resolving discrepancies, and training team members on procedures. Ideal candidates will have strong attention to detail and experience with SAP.

Qualifications

• In-depth understanding of inventory control procedures.
• Self-motivated and capable of working independently.

Responsibilities

• Maintain accurate records of all incoming and outgoing inventory.
• Conduct regular physical counts of inventory and reconcile findings.
• Manage and implement receiving procedures for inventory.

Skills

Attention to Detail

Communication

Collaboration

Problem Solving

Tools

Excel

SAP

Job description

Overview:
We are seeking a detail-oriented and experienced Admin/Inventory Specialist to manage warehouse receiving operations and oversee inventory transaction processes. This role plays a critical part in ensuring inventory accuracy, efficient stock movement, and optimal stock levels to support smooth operations within a manufacturing or warehouse environment.

Key Responsibilities:

1. Inventory Tracking: Maintain accurate and up-to-date records of all incoming and outgoing inventory.
2. Inventory Cycle Counts: Conduct and organize regular physical counts of inventory; reconcile findings with system records.
3. Discrepancy Resolution: Investigate and resolve mismatches between physical stock and system data.
4. Receiving Operations: Manage and implement receiving procedures to ensure accurate and timely receipt of inventory; resolve any related disputes or discrepancies.
5. Inventory Movement: Oversee inventory transactions including WIP picks, stock line-item picks, job picks, floor stock replenishment, and adjustments.
6. Bin Location Maintenance: Support the maintenance of accurate bin locations within the warehouse system.
7. Stock Rotation: Develop and apply procedures for proper stock rotation to prevent obsolescence.
8. Training: Train team members on inventory transaction processes and receiving procedures.
9. Problem Solving: Proactively address and resolve issues such as overages, shortages, and product damage.
10. Reporting: Generate and analyze inventory reports, including stock movement and inventory levels.
11. Data Analysis: Evaluate inventory data to identify trends and inform stocking strategies for fast-moving items.

Qualifications:

• Strong attention to detail with effective communication skills.
• In-depth understanding of inventory control procedures in a manufacturing or warehouse environment.
• Ability to collaborate effectively with supervisors and cross-functional teams.
• Self-motivated and capable of working independently.
• Proficiency in Excel (intermediate to advanced) and general computer applications.
• Experience with ERP or inventory management systems required, specifically SAP.