Administrative Inventory Coordinator I

Otter Tail Corporation; Wahpeton (ND); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Incentive plans

Employee stock ownership options

Retirement savings with employer match

Health, disability and life insurance

Education reimbursement

Job summary

Otter Tail Power Company in Wahpeton, ND is seeking an Administrative Inventory Coordinator to support Central Stores operations. You will help maintain accurate inventory records, process transactions in Oracle, and provide daily administrative support.

The role emphasizes organization, attention to detail, and customer service as you interact with internal stakeholders and reconcile inventory data, while adhering to SOX controls and company policies.

Qualifications

• High school diploma or equivalent.
• 0-3 years administrative experience.
• Associate's degree preferred.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Experience with Oracle or similar enterprise systems preferred.
• Strong organizational and communication skills.
• Attention to detail and accuracy.

Responsibilities

• Provide administrative support for the Central Stores office, including scheduling meetings, preparing materials, and distributing materials.
• Analyze and verify accounting and project information to ensure accurate entry of inventory transactions.
• Maintain, analyze, and process inventory transactions in Oracle (shipping, receiving, issues, and receipts).
• Administer inventory-related processes and maintain centralized inventory records.
• Reconcile capital and expense work orders with Fixed Assets and investigate discrepancies.
• Support reconciliation and sale of scrap equipment.
• Handle office and warehouse supplies and routine facility checks.
• Support SOX compliance and accurate recordkeeping and reporting.
• Deliver excellent internal customer service.

Skills

Organizational skills

Time management

Written and verbal communication

Customer service

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office

Oracle

Job description

OTP Central Stores
Wahpeton, ND 58075, USA

Description

Location: Wahpeton, ND

Salary grade 5

Otter Tail Power Company is seeking a detail-oriented and organized Administrative Inventory Coordinator to provide administrative support for our Central Stores operations. This position plays a vital role in maintaining accurate inventory records, supporting inventory transactions, coordinating administrative activities, and delivering exceptional customer service. If you thrive in a fast-paced environment, enjoy working with data, and take pride in accuracy and organization, we encourage you to apply.

This position will report to the Supervisor Supply Chain.

Key Responsibilities

• Provide administrative support for the Central Stores office, including scheduling meetings, preparing and formatting presentations, and distributing meeting materials.
• Analyze and verify accounting and project information to ensure accurate entry of inventory transactions, including Material Requisitions and field As-Built documentation.
• Maintain, analyze, and accurately process inventory transactions in Oracle, including shipping, receiving, issues, and receipts.
• Administer inventory-related processes and support the accurate maintenance of centralized inventory records.
• Partner with the Fixed Assets Department to reconcile capital and expense work orders, investigate discrepancies, and complete necessary material adjustments.
• Provide office support for the reconciliation and sale of scrap equipment.
• Complete a variety of administrative and facility-related duties, including ordering office and warehouse supplies and coordinating routine facility checks.
• Follow company accounting policies, internal controls, and SOX compliance requirements while supporting accurate recordkeeping and reporting.
• Deliver excellent customer service and serve as a key resource for internal stakeholders.

Minimum Qualifications

• High school diploma or equivalent.
• 0-3 years administrative experience.

Preferred Qualifications

• Associate's degree preferred.
• Strong organizational and time management skills with the ability to prioritize competing responsibilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience using Oracle or similar enterprise systems is preferred.
• Strong analytical skills and attention to detail with a commitment to accuracy.
• Ability to build positive working relationships and collaborate effectively with employees across the organization.
• Ability to learn new systems and applications as business needs evolve.

What We Offer

At Otter Tail Power, you'll be part of a team that powers communities while supporting essential business operations behind the scenes. We offer competitive compensation, comprehensive benefits, opportunities for professional growth, and a collaborative work environment where your contributions make a difference every day.

• Competitive wage & benefit package.
• The expected offer for base compensation for this role is $45,000 - $60,000 annually. The actual compensation within the compensation range will vary based on factors relevant to the position.
• Incentive plans
• Employee Stock Ownership options
• Retirement Savings Fund with employer match
• Health, disability and life insurance plan options
• Our employees are provided training and development opportunities each year, including education reimbursement. This includes safety – one of our values and key to our success – technical, compliance and developmental training.
• Career development is critical to our long-term success. Otter Tail Power employees have opportunities to participate in various leadership development programs, gain access to an a la carte online leadership course catalog, receive mentorship from current leaders and more!
• Mental health support from the experts at SupportLinc as well as competitive vacation and sick leave to ensure employees are at their best when they’re working.

This role is not eligible for visa sponsorship at this time.

All qualified applicants will receive consideration for employment without regard to race,

color, religion, sex, sexual orientation, gender identity, national origin, disability or

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.