Administrative & HR Operations Specialist

County of Davidson; Jefferson Village (NC); On-site; USD 32,000 - 41,000; Full time

Job summary

County of Davidson's Social Services Department is seeking an Administrative Assistant to the Director to maintain financial and personnel systems, process pay vouchers, and handle essential office duties. The role includes HR file maintenance, posting job descriptions, reviewing applications, preparing Board packets, and supporting budget and reporting tasks.

The ideal candidate has high school diploma or higher, several years of admin experience, and strong accuracy, confidentiality, and

Qualifications

• Knowledge of this Social Services organization to handle inquiries.
• Thorough knowledge of funding codes and ability to apply them accurately.
• Thorough knowledge of human resource practices and procedures.
• Ability to work quickly and accurately with frequent interruptions.
• Ability to communicate effectively both orally and in writing.
• Ability to work independently and effectively.
• Ability to establish and maintain effective working relationships with the department Director, co-workers, supervisors, other departments and clients.

Responsibilities

• Enter pay vouchers and purchase orders.
• Complete receiving reports from ongoing purchase orders to pay Agency invoices and process payments via DSS Voucher system.
• Track routine expenditures and reconcile invoices monthly.
• Reconcile invoices and submit pay vouchers to finance; provide copies to Business Office I.
• Provide HR with information to post vacant positions and maintain up-to-date job descriptions.
• Review and process applications; pass to Program Administrators/Supervisor for interviews.
• Process Personnel Action forms for hires, terminations, leaves, and status changes; update HR files.
• Maintain Agency timesheets and notify supervisors about probation/evaluations.
• Serve as liaison between agency Director and HR for minor problems.
• Track vacancies and turnover; maintain records on reasons and rates.
• Answer calls for the Director; schedule appointments.
• Prepare and distribute DSS Board Packet and Board contact lists.
• Prepare quarterly Performance Based Budgeting data; support Board meetings.

Skills

Confidentiality

Communication

HR knowledge

Funding codes

Independent work

Attention to detail

Education

High school diploma or equivalent

Two-year secretarial/science/business administration program

Four-year college program in business/public administration

Tools

DSS Voucher system

Spreadsheets

Job description

County of Davidson's Social Services Department is seeking an Administrative Assistant to the Director to maintain financial and personnel systems, process pay vouchers, and handle essential office duties. The role includes HR file maintenance, posting job descriptions, reviewing applications, preparing Board packets, and supporting budget and reporting tasks.

The ideal candidate has high school diploma or higher, several years of admin experience, and strong accuracy, confidentiality, and