Administrative & Front Desk Coordinator (Entry-Level)

Katapultnetwork; Saint Paul (MN); On-site; USD 35,000 - 42,000; Full time

Job summary

Katapult Network is seeking an entry-level Administrative & Front Desk Coordinator to support daily office operations and create a positive experience for clients, visitors, and internal teams.

The role is ideal for recent graduates who enjoy helping people, staying organized, and working in a fast-paced professional environment. You will handle scheduling, documentation, data entry, and maintain records while supporting day-to-day operations.

Qualifications

• Entry-level role suitable for recent graduates.
• Zero to two years of professional experience preferred.
• Bachelor’s degree required.

Responsibilities

• Welcome visitors and provide professional customer service.
• Answer incoming calls and direct inquiries appropriately.
• Coordinate schedules, appointments, and calendar updates.
• Assist with administrative tasks including documentation, data entry, and record maintenance.
• Communicate with customers, clients, and internal teams regarding appointments and requests.
• Maintain accurate records and update information within internal systems.
• Support office operations and help ensure day-to-day processes run efficiently.
• Assist with special projects and additional administrative responsibilities as needed.

Skills

Customer service

Scheduling

Administrative support

Data entry

Record keeping

Calendar management

Professional communication

Organizational skills

Adaptability

Multitasking

Education

Bachelor’s degree

Job description

Bachelor’s Degree Required to Apply

Katapult Network is designed to help college graduates with zero to two years of professional experience find their next professional career opportunity. We focus on helping recent college graduates, with no experience, get access to full-time, entry-level opportunities with some of the nation’s top employers. Our clients include ground-breaking start-up companies and well-established billion-dollar organizations that want to find their next generation of talent.

The Job: Administrative and Front Desk Coordinator

We are currently recruiting an entry-level Administrative & Front Desk Coordinator to support daily office operations and help create a positive experience for clients, visitors, and internal teams. This role is ideal for recent graduates who enjoy helping people, staying organized, and working in a fast-paced professional environment.

In this position, you will serve as a key point of contact for visitors and customers while assisting with scheduling, administrative support, and office coordination. This is a great opportunity for candidates looking to build professional experience in business operations, customer service, healthcare administration, or office management.

What You Will Be Doing as an Administrative and Front Desk Coordinator

• Welcome visitors and provide friendly, professional customer service
• Answer incoming calls and direct inquiries appropriately
• Coordinate schedules, appointments, and calendar updates
• Assist with administrative tasks including documentation, data entry, and record maintenance
• Communicate with customers, clients, and internal teams regarding appointments and requests
• Maintain accurate records and update information within internal systems
• Support office operations and help ensure day-to-day processes run efficiently
• Assist with special projects and additional administrative responsibilities as needed

What We’re Looking For in a Member Services Representative:

• Customer-focused mindset: Enjoys helping others and creating positive experiences
• Communication: Professional and confident written and verbal communication skills
• Organization: Able to manage multiple priorities while maintaining accuracy
• Attention to detail: Careful and thorough when handling records, schedules, and documentation
• Professionalism: Positive attitude and strong interpersonal skills
• Adaptability: Comfortable learning new systems and adjusting to changing priorities

Requirements

• Bachelor’s degree

Katapult Network is an equal opportunity employer and celebrates diversity in all forms. People of all identities and backgrounds are encouraged to apply.

We’re social! Follow us on:

Instagram: @katapultnetworkinc
Facebook: Katapult Network
LinkedIn: Katapult Network

Other job titles we would consider: Front Desk Receptionist, Administrative Assistant, Office Coordinator, Scheduling Coordinator, Executive Assistant, Administrative Coordinator, Office Assistant, Client Services Coordinator, Customer Support Specialist, Operations Assistant, Patient Services Representative