Administrative & Fiscal Assistant - Stewardship (Hawaii)

Hawai‘i Tourism Authority; Honolulu (HI); On-site; USD 32,000 - 54,000; Full time

Job summary

Hawai‘i Tourism Authority in Honolulu, Hawai‘i, seeks an Administrative and Fiscal Support role for the Destination Stewardship Branch. This full-time exempt position supports HTA leadership, handles contracts, procurement, travel arrangements, and financial activities to ensure efficient operations.

Requirements include a High School Diploma or equivalent, strong communication, and the ability to manage multiple tasks with minimal supervision. Relocation costs are not provided.

Qualifications

• Knowledge of proper grammar, punctuation, spelling, and professional communication standards.
• Ability to use digital and electronic communication tools.

Responsibilities

• Provide administrative assistance involving contracts, purchasing, accounting, and fiscal matters.
• Maintain calendars, schedule meetings, and coordinate appointments for assigned HTA managers.
• Establish and maintain complete and compliant contract files for Destination Stewardship contracts.
• Research, prepare, and finalize all travel-related documentation for staff and contractors.
• Communicate with contractors regarding deliverables, timelines, and payment status.
• Prepare contract payment and deliverable checklists and review submissions for completeness.
• Process invoices in accordance with HTA Finance Office procedures.
• Utilize word processing, spreadsheets, contract management systems, and fiscal software in compliance with HTA policies.
• Provide administrative support for HTA meetings, events, and activities.
• Receive, respond to, and refer requests directed to the Destination Stewardship team.
• Update and maintain the HTA Destination Stewardship Team contact list.
• Provide receptionist and administrative coverage as needed.
• Perform other related duties as assigned to support the Destination Stewardship Branch, and the HTA leadership.

Skills

Professional communication

Time management

Contract/financial processing

Office software proficiency

Reception duties

Independent work

Education

High School Diploma or equivalent

Tools

Contract management systems

Fiscal software

Word processing

Job description

Hawai‘i Tourism Authority in Honolulu, Hawai‘i, seeks an Administrative and Fiscal Support role for the Destination Stewardship Branch. This full-time exempt position supports HTA leadership, handles contracts, procurement, travel arrangements, and financial activities to ensure efficient operations.

Requirements include a High School Diploma or equivalent, strong communication, and the ability to manage multiple tasks with minimal supervision. Relocation costs are not provided.