Administrative Executive Assistant

TekPro Support Services, LLC (TSS); Town of Florida (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

TekPro Support Services, LLC (TSS) seeks an Administrative Executive Assistant to support our ongoing mission in Doral, FL. This position is 100% onsite and may require travel throughout the year.

The primary scope of work includes coordinating travel to support mission requirements; therefore, one must have access to Defense Travel System (DTS). Coordinate with the various joint directorate staffs to integrate and disseminate decision support documents for execute orders (EXORDs), operations

Qualifications

• Minimum 5 years of experience as an Executive Assistant supporting Sr. Executives and C-Suite.
• Minimum high school diploma.
• Proficiency in MS Suite, organizational tools & written and verbal communication.
• Must have Top Secret, SCI clearance, and access.

Responsibilities

• Coordinate administration, meetings, communications, logistics, and staff activities in a high-tempo environment.
• Coordinate logistics, develops communication, administration, and staff activities directly supporting the Deputy J3s.
• Facilitates interoperability of joint staff systems and processes to ensure the DJ3s can supervise and manage command processes as required to execute CCDR priorities.
• Serve as office manager by keeping up with office supply inventory, screens and directs phone calls, directs correspondence and organizes and maintains office filing systems.
• Oversees staff actions addressing the Joint Staff, Components, and Interagency coordination issues.
• Oversees the tracing, staffing and completion of J3 taskers. Assist the J3's Executive Officer as needed.
• Coordinates with other Command Executive Offices.
• Plans and interprets joint policies/doctrine to prioritize the DJ3's battle rhythm to obtain CCDR's decision in support of Combatant Command joint operations.
• Coordinates and conducts IT support services, database development, system management, systems integration/administration, and customer service.

Skills

Executive support

C-Suite liaison

Communication

Education

High school diploma

Bachelor's degree

Tools

MS Suite

Job description

TekPro Support Services, LLC (TSS) seeks an Administrative Executive Assistant to support our ongoing mission in Doral, FL. This position is 100% onsite and may require travel throughout the year.

The primary scope of work includes coordinating travel to support mission requirements; therefore, one must have access to Defense Travel System (DTS). Coordinate with the various joint directorate staffs to integrate and disseminate decision support documents for execute orders (EXORDs), operations orders (OPORDs), contingency plans (CONPLANs), and strategic operations in support of the Command's coordination requirements.

What You’ll Do:

• In direct support of military general officers and senior US Government civilians, coordinates administration, meetings, communications, logistics, and staff activities in a high-tempo environment.
• Coordinates logistics, develops communication, administration, and staff activities directly supporting the Deputy J3s.
• Facilitates interoperability of joint staff systems and processes to ensure the DJ3s can supervise and manage command processes as required to execute Combatant Commander's (CCDR) priorities.
• Serves as office manager by keeping up with office supply inventory, screens and directs phone calls, directs correspondence and organizes and maintains office filing systems.
• Oversees staff actions addressing the Joint Staff, Components, and Interagency coordination issues.
• Oversees the tracing, staffing and completion of J3 taskers. Assist the J3's Executive Officer as needed.
• Coordinates with other Command Executive Offices.
• Plans and interprets joint policies/doctrine to prioritize the DJ3's battle rhythm to obtain CCDR's decision in support of Combatant Command joint operations.
• Coordinates and conducts IT support services, database development, system management, systems integration/administration, and customer service.

What You Bring:

Required:

• Minimum 5 years of experience as an Executive Assistant supporting Sr. Executives and C-Suite.
• Minimum high school diploma.
• Proficiency in MS Suite, organizational tools & written and verbal communication.
• Must have Top Secret, SCI clearance, and access.

Preferred:

• bachelor's degree preferred.
• Military experience and/or personal knowledge of military environments and rank structures is a strong plus.

Additional

Travel may be involved, and the primary work location is at USSOUTHCOM Headquarters, United States. Southern Command, 9301 NW 33rd St. Doral, Florida 33172

What We Offer:

TekPro Support Services, LLC(TSS) offers a competitive benefits package to include paid holidays, paid time off including sick and vacation leave, medical, dental and vision insurance, flexible spending accounts, short and long term disability, company paid life insurance, 401(k) with a company match and discretionary profit sharing and tuition reimbursement.

TSS is an Equal Opportunity Employer. Employment decisions are made without regard to any protected category. Hiring preference will be given to BBNC shareholders, their spouses and descendants and Alaska Natives in accordance with Public Law 93-638.