Travel Administrator

PeopleTec, Inc.; Huntsville (AL); On-site; USD 55,000 - 75,000; Full time

Job summary

PeopleTec, Inc. seeks a Travel Administrator in Huntsville, AL to manage DoD travel for military and government personnel, coordinating DTS actions and ensuring compliant travel logistics in a fast-paced environment.

The role requires knowledge of JTR, DTS, and strong communication; candidate must be a U.S. citizen with active DoD Secret clearance. Education: high school diploma; experience in DoD programs preferred.

Qualifications

• 3 years of experience in travel administration or DoD-related roles.
• Extensive hands-on experience utilizing the Defense Travel System (DTS) and knowledge of Joint Travel Regulations (JTR).
• Proven ability to adapt in a dynamic, fast-paced, mission-driven environment.
• Prior experience supporting Army projects or DoD program offices is a plus.
• Strong attention to detail for financial accuracy and regulatory compliance.
• Proficient with Microsoft Office and Adobe Acrobat; excellent written and verbal communication.

Responsibilities

• Serve as travel administrator, generating and finalizing travel authorizations and vouchers in DTS.
• Coordinate travel for CONUS and OCONUS assignments and adjust plans as needed to meet OPTEMPO.
• Collaborate with project office leadership and executive assistants to align schedules with operations.
• Assist travelers with authorizations, vouchers, GTCC issues, and compliance reviews.
• Coordinate security clearances and DoD site access as required.

Skills

DTS knowledge

JTR familiarity

DoD program support

Communication skills

Attention to detail

Team coordination

U.S. Citizenship

Security clearance readiness

Education

High School diploma

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Opportunity

PeopleTec is currently seeking a Travel Administratorto support our Huntsville, AL location.

Project Manager Advanced C-UAS Effects (PM ACE) is currently seeking a Defense Travel System (DTS) Specialist to support an Army Project Office operating in a high operational tempo (OPTEMPO) environment. The successful candidate will manage all aspects of travel generation, coordination, and execution for military and government civilian personnel as well as support contractors as needed. Candidates must understand the intense demands of working in a dynamic, rapid-response strategic command, with daily tasks and goals focused on ensuring accurate, mission-ready, and compliant travel logistics.

Duties:

• Serve as Organizational Defense Travel Administrator (ODTA) and Reviewing Official (RO), providing authoritative guidance on government travel policies such as Joint Travel Regulations (JTR), per diem allowances, and contract fares.
• Generate, review, and finalize travel authorizations and vouchers for complex CONUS and OCONUS travel using the Defense Travel System (DTS).
• Rapidly analyze, modify, and resolve evolving travel plans, proactively managing last-minute changes to flights, lodging, and transportation driven by high OPTEMPO mission shifts.
• Coordinate closely with Project Office leadership, operations staff, and executive assistants to synchronize and de-conflict travel schedules with critical operational calendars.
• Assist travelers with creating and tracking travel authorizations, process travel vouchers, and ensure reviews and approvals are completed in a timely manner.
• Coordinate visit requests and security clearances for various DoD, test, and contractor sites in conjunction with the security office.
• Assist travelers with Government Travel Charge Card (GTCC) issues, monitor account statuses, and review/resolve any purchase card discrepancies to ensure continuous audit readiness.
• Manage DTS administrative functions including routing list maintenance, cross-organization funding coordination, and line of accounting (LOA) application

Qualifications

Required Skills/Experience:

• 3 years of experince
• Extensive hands-on experience utilizing the Defense Travel System (DTS) and an in-depth working knowledge of the Joint Travel Regulations (JTR).
• Proven ability to perform and thrive in a highly dynamic, fast-paced work environment supporting a high OPTEMPO military or government organization.
• Prior experience supporting an Army Project Office or similar command-level organization.
• High degree of professionalism and strict attention to detail, specifically regarding financial accuracy and regulatory compliance.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) and Adobe Acrobat.
• Excellent written and oral communication skills, with the ability to clearly brief leadership and effectively assist travelers across all ranks and grades.
• Demonstrated ability to resolve complex travel routing, funding, and ticketing issues under tight deadlines.
• Dependable self-starter with strong interpersonal skills, capable of multitasking and prioritizing assignments effectively both independently and within a team environment
• Must be a U.S. Citizen
• Active U.S. DoD Secret clearance is required to perform this work.

Education Requirements:

• High School diploma and DTS experience in a DoD program/project office environment is required.

Desired Skills:

• Experience in federal civilian resource management (manpower and force structure)

Overview

People First. Technology Always.

PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.

Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.

Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.

Come Experience It.

#cjpost #dpost

EEO Statement

PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, [e-mail] and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.