Administrative Events Manager

City University of New York; New York (NY); Hybrid; USD 106,000 - 122,000; Full time

Benefits offered by this job

Health plans

Tuition waivers for CUNY graduate work

Generous paid time off

Job summary

Baruch College, part of the City University of New York, seeks an Administrative Events Manager to oversee planning, coordination, and execution of major events for the Zicklin School of Business. The role coordinates VIP logistics, cross-departmental operations, and on-site production across in-person and hybrid formats.

The position requires a Bachelor's degree and six years of relevant experience, with strong procurement and budget oversight, NASBA familiarity, and experience in higher

Qualifications

• Bachelor's degree and six years' relevant experience required.
• Experience in higher education or business school settings preferred.
• Proven ability to plan, coordinate, and execute large conferences and events.
• Familiarity with NASBA standards for CPE sponsors.

Responsibilities

• Directs centralized event operations and flagship symposia from concept through post-event debriefing.
• Coordinate VIP, speaker, and partner logistics, including itineraries and on-stage execution.
• Provide operational support across academic departments and standardize event templates.
• Partner with facilities, AV, catering, safety, and admin to coordinate on-site production.
• Administer project budgets and vendor contracts under ABB framework and process POs and invoices.
• Collaborate on event marketing, attendee analytics, and post-event digital asset management.

Skills

Higher Education experience

Hybrid & digital production

Public procurement & budget oversight

NASBA standards knowledge

Education

Bachelor's degree

Job description

POSITION DETAILS

“At Baruch College we believe that student success is everyone’s responsibility”

Reporting to the Zicklin School’s Director of External Relations, this position oversees planning and coordination of events for the Zicklin School of Business, including its Centers (where appropriate):

• Directs Centralized Event Operations & Flagship Symposia: Plan, schedule, and execute priority external-facing events, signature Dean’s Office programs, and major recurring conferences (including flagship symposia in financial reporting, audit, and climate finance) from concept through post-event debriefing.

• Coordinates VIP, Speaker & Partner Logistics: Facilitate high-touch arrangements, briefing materials, itineraries, and on-stage execution for visiting dignitaries, corporate executives, regulatory authorities, and multidisciplinary panel participants.

• Delivers Departmental Support & Operational Standardization: Serve as the primary operational liaison for academic departments, providing project support while developing and maintaining unified event templates, planning checklists, and operational best practices across the school.

• Manages Cross-Functional Campus Logistics: Partner with campus facilities, media/audiovisual teams, catering vendors, public safety, and administrative offices to coordinate space reservations, technical staging, and on-site production.

• Oversees Fiscal Operations & CUNY Procurement: Administer project budgets and vendor contracts under the Activity-Based Budgeting (ABB) framework; process, track, and reconcile requisitions, purchase orders, invoices, and disbursements via CUNYBuy in strict compliance with university policies.

• Aligns Event Promotion, Impact Tracking & Digital Assets: Partner with external relations and communications teams to coordinate event marketing, track data-driven attendee engagement metrics, and manage post-event digital media assets to raise the visibility of faculty research and institutional initiatives.

QUALIFICATIONS

Bachelor's Degree and six years' relevant experience required.

Preferred Qualifications:

• Higher Education & Business School Experience: Strong background navigating a major business school, research center, or university dean’s office, with demonstrated experience supporting multidisciplinary faculty and senior academic leadership.

• Hybrid & Digital Production Expertise: Proven track record planning and delivering large-scale in-person, hybrid, and virtual conferences or symposia.

• Public Procurement & Budgetary Oversight: Demonstrated experience managing project finances, vendor contracts, foundation accounts, and public-sector procurement workflows (familiarity with CUNYBuy/PeopleSoft and Activity-Based Budgeting frameworks).

• National Association of State Boards of Accountancy (NASBA): Experience and expertise in interpreting and implementing NASBA Standards for Registered Continuing Professional Education (CPE) Sponsors.

CUNY TITLE OVERVIEW

Oversees planning and coordination of a variety of events to meet Campus or University goals.

• Manages an ongoing calendar of events and creates overall scheduling plans for Campus facilities.

• Works with Campus units or executives, student groups, and outside organizations to develop event concepts, plan detailed programs, and orchestrate successful logistical arrangements to enhance program success.

• Prepares and manages budgets; manages contracts and ongoing vendor arrangements.

• Prepares and manages guest lists, invitations, and arrangements for featured guests and speakers.

• Coordinates with marketing, communications, development, and public relations staffs to develop and execute effective event marketing plans.

• Develops expertise in state-of-the-art technology and media support; arranges for the most appropriate equipment, and assures staff receive appropriate training.

• Prepares event briefing documents for key executives and media relations personnel.

• May supervise a permanent staff, as well as staff hired to operate large events.

• Reports to senior management on the success of events, including financial outcomes.

• Performs related duties as assigned.

Job Title Name: Administrative Events Manager

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

• $105,992 - $122,202; salary commensurate with education and experience.
• CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.
• We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.
• Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CLOSING DATE

November 5, 2026.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32963

Location: Baruch College

Job Type: Full-Time