Administrative Event Planner

Night Shift Entertainment; Boston (MA); Remote; USD 45,000 - 47,000; Part time

Job summary

A leading entertainment company is seeking an Administrative Event Planner to oversee the planning and execution of luxury events. This role targets organized individuals experienced in event coordination, offering a fully remote work environment alongside world-class musicians. Ideal candidates will possess strong communication and project management skills, thriving in a fast-paced setting.

Qualifications

• 2+ years of experience in event planning, wedding coordination, or administrative support.
• Excellent written and verbal communication skills.
• Tech-savvy, self-motivated, and comfortable working independently in a remote setting.

Responsibilities

• Serve as the primary point of contact for clients throughout the planning journey.
• Coordinate with musicians, internal departments, and external vendors.
• Lead virtual planning meetings with clients to create timelines and musician briefings.

Skills

Communication

Project Management

Customer Service

Multi-tasking

Tech-savvy

Organization

Job description

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Night Shift Entertainment

Company: Night Shift Entertainment

About Us: Night Shift Entertainment has been a cornerstone of the entertainment industry, delivering unforgettable musical experiences at weddings, corporate events, and private parties for several years. Our team consists of talented musicians who bring energy, professionalism, and exceptional musicality to every performance. We pride ourselves on creating a seamless fusion of entertainment and sophistication, ensuring every event we cater to is a resounding success.

Administrative Event Planner

Night Shift Entertainment is seeking a highly organized, proactive, and client-focused Administrative Event Planner to support our team and clients through the planning and execution of luxury weddings and private events. This fully remote role is ideal for someone with a background in event coordination, client services, or wedding planning, and who thrives in a fast-paced, deadline-driven environment.

Responsibilities:

• Serve as the primary point of contact for clients throughout the planning journey — from initial booking through post-event follow-up
• Coordinate with musicians, internal departments, and external vendors to ensure all event logistics are seamless
• Lead virtual planning meetings with clients and gather key event details to create accurate timelines and musician briefings
• Prepare detailed gig sheets, manage client contracts, and maintain internal planning documents
• Attend weekly virtual production meetings to review past and upcoming events
• Support travel logistics, scheduling, and administrative tasks for bands and performers

Qualifications:

• 2+ years of experience in event planning, wedding coordination, or administrative support
• Excellent written and verbal communication skills
• Strong customer service, project management, and multi-tasking abilities
• Tech-savvy, self-motivated, and comfortable working independently in a remote setting
• Passion for live events, organization, and client experience
• Fully remote
• Work with world-class musicians and high-end events
• Flexible scheduling with a collaborative, creative team

Compensation: Competitive pay based on experience.

Night Shift Entertainment is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Entertainment Providers

Referrals increase your chances of interviewing at Night Shift Entertainment by 2x

Sign in to set job alerts for “Event Planner” roles.

Boston, MA $45,000.00-$47,000.00 2 weeks ago

Foxborough, MA $140,000.00-$160,000.00 2 weeks ago

Sr. Strategic Events Planner (Consultant)

Department Administrator & Events Planner

Boston, MA $98,720.40-$164,534.00 5 days ago

Sr. Event Program Manager, Corporate Events

Event Operations Manager - Omni Boston Hotel at the Seaport

Assistant Director of Conference Services

Event Operations Manager, Audio Visual - InterContinental Boston by IHG

Boston, MA $56,468.00-$69,173.00 3 days ago

Senior Event Marketing Manager, AWS Global Events

Senior Event Marketing Manager, AWS Global Events

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.