Administrative Event Planner

Night Shift Entertainment; Boston (MA); Remote; USD 45,000 - 65,000; Full time

Job summary

A leading company in the entertainment industry is seeking an Administrative Event Planner for remote work. The ideal candidate will have a background in event coordination and will support luxury weddings and private events. Responsibilities include client communication, logistics coordination, and document management. Join a collaborative team and contribute to creating unforgettable experiences.

Qualifications

• 2+ years of experience in event planning or wedding coordination.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as the primary point of contact for clients throughout the planning journey.
• Coordinate with musicians and vendors to ensure seamless event logistics.

Skills

Communication

Customer Service

Project Management

Multi-tasking

Job description

Direct message the job poster from Night Shift Entertainment

Company: Night Shift Entertainment

About Us: Night Shift Entertainment has been a cornerstone of the entertainment industry, delivering unforgettable musical experiences at weddings, corporate events, and private parties for several years. Our team consists of talented musicians who bring energy, professionalism, and exceptional musicality to every performance. We pride ourselves on creating a seamless fusion of entertainment and sophistication, ensuring every event we cater to is a resounding success.

Administrative Event Planner

Night Shift Entertainment is seeking a highly organized, proactive, and client-focused Administrative Event Planner to support our team and clients through the planning and execution of luxury weddings and private events. This fully remote role is ideal for someone with a background in event coordination, client services, or wedding planning, and who thrives in a fast-paced, deadline-driven environment.

Responsibilities:

• Serve as the primary point of contact for clients throughout the planning journey — from initial booking through post-event follow-up
• Coordinate with musicians, internal departments, and external vendors to ensure all event logistics are seamless
• Lead virtual planning meetings with clients and gather key event details to create accurate timelines and musician briefings
• Prepare detailed gig sheets, manage client contracts, and maintain internal planning documents
• Attend weekly virtual production meetings to review past and upcoming events
• Support travel logistics, scheduling, and administrative tasks for bands and performers

Qualifications:

• 2+ years of experience in event planning, wedding coordination, or administrative support
• Excellent written and verbal communication skills
• Strong customer service, project management, and multi-tasking abilities
• Tech-savvy, self-motivated, and comfortable working independently in a remote setting
• Passion for live events, organization, and client experience
• Fully remote
• Work with world-class musicians and high-end events
• Flexible scheduling with a collaborative, creative team

Compensation: Competitive pay based on experience.

Night Shift Entertainment is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Entertainment Providers

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