Administrative & Education Affairs Assistant (Nashville, TN)

Associated Builders and Contractors (ABC); Nashville (TN); Hybrid; USD 42,000 - 50,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Associated Builders and Contractors (ABC) in Nashville seeks a receptionist/administrative support professional to manage the reception function and promote office operations. The role also supports the Construction Trades Academy (CTA) with research, event support, and communications.

Reporting to the President/CEO, you will assist the Director of Education with data management, scheduling, outreach, and promotional efforts for CTA in Nashville and Knoxville.

Qualifications

• 1–2 years of related work experience.
• Strong project management skills with the ability to multitask, be very organized, and prioritize on tight deadlines.
• Tech savvy with experience using email marketing systems and social media tools.
• Strategic thinker.

Responsibilities

• Assist Dir. of Education in maintaining accurate database to include classes, curriculum and students.
• Assist in the school orientation, paperwork, copies, etc.
• Assist with the recruitment/scheduling of high school counselors in regards to work-based learning programs.
• Assist in the development of CTA promotional materials and marketing efforts.
• Coordinate high school visits and Open Houses in both Nashville and Knoxville.
• Assist Dir. of Education in any administrative duties needed.
• Assist Dir. Of Education with student/company outreach and recruitment.
• Monitor cleaning schedules and coordinate with custodial staff or cleaning services as needed.

Skills

Project management

Tech savvy

Strategic thinking

Tools

Microsoft Office

Email marketing systems

Social media tools

Flashpoint

Job description

This role will be responsible for managing the reception function of ABC, promoting office management support for the organization, supporting the needs of the office, and assisting the Director of Education with the Construction Trades Academy (CTA). The position will serve in a support role helping to ensure the office runs smoothly and completes ad hoc project requests that come from throughout the organization. The reception function includes answering and directing incoming calls, greeting and instructing visitors, ordering food for office functions, and other administrative duties. CTA support can include various activities including online research, event assistance, record keeping, application processing, marketing, communications, and other projects as needed.

Position is supervised by the President/CEO but is a key support role to the Director of Education & Safety and others as needed.

Responsibilities

• Assist Dir. of Education in maintaining accurate database to include classes, curriculum and students
• Assist in the school orientation, paperwork, copies, etc.
• Assist with the recruitment/scheduling of high school counselors in regards to work-based learning programs
• Assist in the development of CTA promotional materials and marketing efforts
• Coordinate high school visits and Open Houses in both Nashville and Knoxville
• Assist Dir. of Education in any administrative duties needed
• Assist Dir. Of Education with student/company outreach and recruitment
• Monitor cleaning schedules and coordinate with custodial staff or cleaning services as needed

Administrative

• Answer direct incoming calls and inquiries
• Welcome all visitors and guests
• Direct and give visitors instructions by referring to appropriate staff or information
• Manage the office boardroom and scheduling
• Manage and responsible for the renting of association banquet room
• Receive shipments and deliveries and be responsible for delivery to the appropriate staff person
• Pick up, deliver and distribute mail
• Order supplies and keep office stocked with, but not limited to, coffee, food, beverages, paper, cleaning supplies, etc. ensuring timely ordering and restocking
• Liaison to any building tenants and responsible for any issues with building maintenance.
• Assist in the preparation, organization, setup and breakdown of all chapter and education related events
• Research, gather information, and collect data based on the requests of staff
• Responsible for various project work to assist chapter in its mission and vision

Qualifications and Experience

• 1-2 years of related work experience
• Strong project management skills with the ability to multitask, be very organized, and prioritize on tight deadlines.
• Tech savvy; experience with email marketing systems and social media tools
• Strategic Thinker

Specialized Skills

• Computer skills in Microsoft Office including Outlook, Excel, Word, and PowerPoint.
• Flashpoint

Position Requirements

To achieve our mission, we hire energetic and fun-loving individuals who possess the following skills:

• Professional demeanor and presentation of self.
• Ability to communicate and work effectively with a variety of different people.
• Organizational awareness and resourcefulness with an understanding of whom to engage for resolving issues.
• Ability to organize and manage several priorities simultaneously while working under pressure and deadlines.
• Writing and verbal skills.
• Self-starter and highly organized.
• Coordination of projects, meetings and/or events a plus.
• Strong organization, multi-tasking and time management skills.
• Effectively utilizes tools/resources to work efficiently.
• Ability to take ownership of a process and to use problem‑solving skills to resolve issues.
• Demonstrates the highest level of personal and ethical standards.
• Work accurately with close attention to detail.

Compensation

Commensurate with experience. Outstanding fringe benefits include medical, dental, vision, life insurance, and a retirement savings program.

Job Type: Full-time

Salary: $41,669.52 - $50,182.64 per year

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

8-hour shift
Monday to Friday
Work Location: In person