Administrative Document Specialist

slrconsulting; Cheshire (CT); On-site; USD 50,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

FSA/HSA

Paid time off

10 paid holidays

401(k) with company matching

Life insurance

Disability insurance

Employee assistance program

Job summary

SLR Consulting (US) in Cheshire, CT is seeking a full-time Administrative Documentation Specialist to join a fast-paced professional office. You will ensure proposals, technical reports, and client deliverables are flawlessly formatted, proofread, and compliant with company standards, supporting project managers and the administrative team.

The ideal candidate has 2+ years of document processing experience, strong grammar and style knowledge, and proficiency in Microsoft Office and PDF tools.

Qualifications

• 2+ years of administrative experience with a strong emphasis on document processing, proofreading, and quality control.
• Associate's degree in business, office administration, communications, English, or a related field.
• Experience in engineering, environmental, or professional consulting environments is highly preferred.

Responsibilities

• Document Preparation & Formatting: Format, style, and assemble complex technical reports, proposals, presentations, and correspondence using standardized SLR templates and style guides.
• Proofreading & Quality Control: Perform rigorous copyediting and proofreading for grammar, punctuation, spelling, tone, consistency, and visual layout prior to client delivery.
• PDF & Digital Document Production: Merge, paginate, bookmark, and final-check PDF deliverables, graphics, and appendice packages for digital and physical submittals.
• Cross-Functional Team Support: Assist project managers, accounting, and HR teams with administrative tasks, data entry, and time-sensitive report production with composure and accuracy.

Skills

Attention to detail

Proofreading

Document formatting

Grammar/style knowledge

Team collaboration

Time management

Education

Associate's degree in business, office administration, communications, English, or related field

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Adobe Acrobat Pro

PDF-XChange

Job description

We are SLR Consulting (US), a 500+ coast-to-coast team of advisory, environmental/engineering, and regulatory professionals. We deliver environmental and sustainability services to our clients through the integration of over 30 advisory, technical environmental, and engineering disciplines to help clients address some of their most complex challenges around sustainability. We are Making Sustainability Happen.

Role

SLR Consulting is currently seeking a full-time administrative documentation specialist with an exceptional eye for detail and a strong background in document preparation, formatting, and proofreading to join our fast-paced professional office in Cheshire, CT.

In this role, you will serve as a key resource for document quality assurance-ensuring proposals, technical reports, and client deliverables are flawlessly formatted, polished, and compliant with company standards-while collaborating with the administrative team to provide coverage and operational support to technical and professional staff. Our ideal candidate is a proactive, quick learner with extensive experience in document creation and page layout, a strong command of grammar and style guides, and a collaborative, adaptable mindset.

Responsibilities

• Document Preparation & Formatting: Format, style, and assemble complex technical reports, proposals, presentations, and correspondence using standardized SLR templates and style guides.
• Proofreading & Quality Control: Perform rigorous copyediting and proofreading for grammar, punctuation, spelling, tone, consistency, and visual layout prior to client delivery.
• PDF & Digital Document Production: Merge, paginate, bookmark, and final-check PDF deliverables, graphics, and appendice packages for digital and physical submittals.
• Cross-Functional Team Support: Assist project managers, accounting, and HR teams with administrative tasks, data entry, and time-sensitive report production with composure and accuracy.

Working @ SLR

With us, there is no doubt you'll grow your subject-matter expertise and industry knowledge. We care about investing in our employees for the long-run, and if you ask our team, they'll tell you that’s just one of the many benefits of working here. We want to be a place where you can experience career growth and satisfaction for many years.

Here’s what else you’ll enjoy as part of our team

• Competitive total compensation package including medical, dental, orthodontia, vision, FSA/HSA, generous PTO accrual, 10 paid holidays, 401(k) retirement account with company matching program, company paid life insurance, short & long term disability insurance, and employee assistance program.

The salary range for this position is $50,000 - $52,000. Final agreed upon compensation will be commensurate with individual education, professional designation, experience, internal parity, and location.

Full-time, permanent role with opportunities for professional growth and advancement.

Qualifications/Education/Memberships

• Experience: 2+ years of administrative experience with a strong emphasis on document processing, proofreading, and quality control (experience in engineering, environmental, or professional consulting environments is highly preferred).
• Education: Associate's degree in business, office administration, communications, English, or a related field (or equivalent practical experience).

Advanced Technical Skills

• Expert-level proficiency in Microsoft Office Suite (advanced Word styles, layout tools, table formatting, track changes, PowerPoint, Excel, and Outlook).
• High proficiency with PDF editing tools (Adobe Acrobat Pro, PDF-XChange) for document assembly, pagination, and redaction.
• Document Mastery: Demonstrated success handling document lifecycles-from raw draft assembly to publication-ready deliverables-with high speed and meticulous accuracy.
• Communication & Collaboration: Outstanding written and verbal communication skills with an eagle eye for detail.
• Adaptability: Ability to prioritize competing deadlines, solve problems proactively, and maintain a high standard of quality in a fast-paced team setting.

Diversity, equity, and inclusion (DE&I) are at the core of who we are and want to be.

SLR is proud to be an Equal Employment Opportunity / Affimitive Action Employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, gender, sexual orientation, civil union status, age, citizenship, marital status, disability, gender identity or expression, genetic information, or veteran status.

At SLR, we embrace diverse cultures, perspectives, skills, and experiences within and outside our organization. We respect and celebrate differences and want to ensure that we continuously strive to build a place where everyone feels included and is encouraged to be their authen