Administrative Document Specialist

SLR Consulting; Cheshire (CT); On-site; USD 50,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) retirement plan

Company paid life insurance

Disability insurance

Paid holidays

Job summary

SLR Consulting (US) in Cheshire, CT is hiring an Administrative Document Specialist to ensure proposals and reports meet company standards. You will format, proofread, and produce PDFs for client deliverables, collaborating with project managers, accounting, and HR to support a fast-paced environment.

The role emphasizes meticulous document control, grammar accuracy, and adherence to templates. Requires 2+ years of admin experience and strong MS Office and PDF editing skills.

Qualifications

• 2+ years of administrative experience with document processing, proofreading, and quality control.
• Associate's degree or equivalent in business, office administration, communications, English, or related field.
• Expert-level proficiency in Microsoft Office Suite (Word styles, layout tools, table formatting, track changes, PowerPoint, Excel, Outlook).
• High proficiency with PDF editing tools (Adobe Acrobat Pro, PDF-XChange) for document assembly and redaction.
• Document mastery: publication-ready deliverables with speed and accuracy.
• Strong written and verbal communication with attention to detail.
• Adaptability to prioritize deadlines in a fast-paced team.

Responsibilities

• Document Preparation & Formatting – format, style, and assemble complex reports, proposals, and correspondence using company templates.
• Proofreading & Quality Control – copyedit for grammar, punctuation, tone, and layout prior to client delivery.
• PDF & Digital Document Production – merge, paginate, bookmark, and finalize PDFs for submittals.
• Cross-Functional Team Support – assist project managers, accounting, and HR with administrative tasks and data entry.

Skills

Word processing

PDF editing

Proofreading

Document formatting

Microsoft Office

Communication

Organization

Education

Associate's degree or equivalent

Tools

Adobe Acrobat Pro

PDF-XChange

Excel

PowerPoint

Outlook

Job description

We are SLR Consulting (US), a 500+ coast-to-coast team of advisory, environmental/engineering, and regulatory professionals. We deliver environmental and sustainability services to our clients through the integration of over 30 advisory, technical environmental, and engineering disciplines to help clients address some of their most complex challenges around sustainability. We are Making Sustainability Happen. As our new Administrative Document Specialist, you will play an important role on a team whose work is essential to achieving this goal.

SLR Consulting is currently seeking a full-time administrative documentation specialist with an exceptional eye for detail and a strong background in document preparation, formatting, and proofreading to join our fast-paced professional office in Cheshire, CT. In this role, you will serve as a key resource for document quality assurance—ensuring proposals, technical reports, and client deliverables are flawlessly formatted, polished, and compliant with company standards—while collaborating with the administrative team to provide coverage and operational support to technical and professional staff. Our ideal candidate is a proactive, quick learner with extensive experience in document creation and page layout, a strong command of grammar and style guides, and a collaborative, adaptable mindset.

Responsibilities

• Document Preparation & Formatting – Format, style, and assemble complex technical reports, proposals, presentations, and correspondence using standardized SLR templates and style guides.
• Proofreading & Quality Control – Perform rigorous copyediting and proofreading for grammar, punctuation, spelling, tone, consistency, and visual layout prior to client delivery.
• PDF & Digital Document Production – Merge, paginate, bookmark, and final-check PDF deliverables, graphics, and appendice packages for digital and physical submittals.
• Cross-Functional Team Support – Assist project managers, accounting, and HR teams with administrative tasks, data entry, and time-sensitive report production with composure and accuracy.

Working @ SLR: With us, there is no doubt you’ll grow your subject-matter expertise and industry knowledge. We care about investing in our employees for the long-run, and if you ask our team, they’ll tell you that’s just one of the many benefits of working here. We want to be a place where you can experience career growth and satisfaction for many years.

Benefits

• Medical
• Dental
• Orthodontia
• Vision
• FSA/HSA
• Generous PTO accrual
• 10 paid holidays
• 401(k) retirement account with company matching program
• Company paid life insurance
• Short & long term disability insurance
• Employee assistance program

The salary range for this position is $50,000 - $52,000. Final agreed upon compensation will be commensurate with individual education, professional designation, experience, internal parity, and location.

Full-time, permanent role with opportunities for professional growth and advancement.

Qualifications / Education / Memberships

• Experience: 2+ years of administrative experience with a strong emphasis on document processing, proofreading, and quality control (experience in engineering, environmental, or professional consulting environments is highly preferred).
• Education: Associate’s degree in business, office administration, communications, English, or a related field (or equivalent practical experience).
• Advanced Technical Skills: Expert-level proficiency in Microsoft Office Suite (advanced Word styles, layout tools, table formatting, track changes, PowerPoint, Excel, and Outlook).
• High proficiency with PDF editing tools (Adobe Acrobat Pro, PDF-XChange) for document assembly, pagination, and redaction.
• Document Mastery: Demonstrated success handling document lifecycles—from raw draft assembly to publication-ready deliverables with high speed and meticulous accuracy.
• Communication & Collaboration: Outstanding written and verbal communication skills with an eagle eye for detail.
• Adaptability: Ability to prioritize competing deadlines, solve problems proactively, and maintain a high standard of quality in a fast-paced team setting.

Diversity, equity, and inclusion (DE&I) are at the core of who we are and want to be.

SLR is proud to be an Equal Employment Opportunity /Affirmative Action Employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, gender, sexual orientation, civil union status, age, citizenship, marital status, disability, gender identity or expression, genetic information, or veteran status.

At SLR, we embrace diverse cultures, perspectives, skills, and experiences within and outside our organization. We respect and celebrate differences and want to ensure that we continuously strive to build a place where everyone feels included and is encouraged to be their authentic self.

If you have a disability and need reasonable accommodations at any point in the application or interview process, please contact us at [e-mail].

We’re Making Sustainability Happen. We don’t have all the answers to the complex sustainability challenges faced by humanity today. But we’re working on it. We are a consultancy with 4,500+ employees, working on projects in over 125 countries around the world. When you join SLR, you’ll work alongside some of the world’s leading advisors and technicians on projects of global importance in the environmental space. We know sustainability starts from within. And no matter how good we are today, we can always do better. We continually work on our internal ethics to set the standard for organisations and reflect the advice we give to clients.