Administrative & CRM Specialist for Energy Programs

Cornell University; New York (NY); On-site; USD 39,000 - 44,000; Full time

Job summary

The Long Island Energy Hub is seeking an Administrative Assistant to provide clerical and administrative support to the Cornell Cooperative Extension Energy team. Responsibilities include front desk reception, basic program information, data entry in Salesforce, and coordination with staff and partners to meet funder reporting requirements.

This role supports project recordkeeping, scheduling, event coordination, and procurement, with emphasis on confidentiality and professional communication.

Qualifications

• High School Diploma or equivalent education.
• Experience relevant to the role.
• Proficiency with Windows-based software including Internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Access, Publisher, and Excel.
• Ability to plan and organize personal work responsibilities according to priorities developed with immediate supervisor.
• Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information.
• Ability to follow oral and written instructions and assume responsibility with general
• Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as electronic technology (e.g., video, audio, computers, etc.).
• Ability to effectively participate in professional team efforts.
• Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
• Ability to relate effectively to co-workers, advisors, community and professional leaders.
• Ability to meet travel requirements associated with this position.
• Ability to meet acceptable background check standards.
• Ability to work flexible hours which may include evenings and/or weekends, as appropriate.

Responsibilities

• Maintain project directories, databases, spreadsheets, and reports using various forms of technology to track project, program and participant data.
• Prepare marketing materials – flyers, posters, website updates, social media – and ensure compliance with Cornell University and CCEDC requirements.
• Coordinate meetings, announcements, minutes, and event planning.
• Process registrations, arrange refreshments, room setup and logistics for events.
• Handle invoices, vouchers, and billing records per internal controls; prepare vouchers.
• Procure program materials; track resources; maintain professional relationships with the public.
• Provide basic information about programs and events to callers and visitors.
• Create, edit, and publish documents; assist with newsletters and promotional materials.
• Schedule travel arrangements for team members; assist with orientation and policies.
• Support leadership in maintaining relationships with diverse participants and partners.
• Operate basic office equipment; support health and safety policies.

Skills

High School Diploma

MS Office Suite

Outlook

Data entry

Confidentiality

Communication skills

Team collaboration

Travel ability

Background check compliance

Salesforce

Spanish (preferred)

Education

High School Diploma or equivalent

Tools

Salesforce

Job description

The Long Island Energy Hub is seeking an Administrative Assistant to provide clerical and administrative support to the Cornell Cooperative Extension Energy team. Responsibilities include front desk reception, basic program information, data entry in Salesforce, and coordination with staff and partners to meet funder reporting requirements.

This role supports project recordkeeping, scheduling, event coordination, and procurement, with emphasis on confidentiality and professional communication.