Administrative Coordinator: Travel, Payroll & Reporting

ArcBest; City of Newburgh (NY); On-site; USD 32,000 - 34,000; Full time

Job summary

ABF Freight, an ArcBest company, is seeking an administrative support specialist in New York to assist department leadership with diverse clerical duties. The role focuses on enabling leadership to devote time to customer service, management, and productivity improvements.

Responsibilities include creating reports, coordinating payroll actions, invoices, travel, and meetings, while handling confidential information with discretion in a fast-paced environment.

Qualifications

• High School diploma or GED required.
• 2 years of office/clerical/administrative experience; logistics experience preferred.
• Experience in the LTL industry preferred.
• Proficient with Microsoft Office Suite.

Responsibilities

• Distribute department directives.
• Direct and/or assist customers as needed.
• Serve as department point of contact.
• Compile weekly, monthly, and quarterly reports.
• Create and submit AFEs and invoices; prepare check requests and scan expense reports.
• Enter and submit payroll advices.
• Assist with travel arrangements and meeting setup.
• Maintain a positive attitude in a high- pressure environment.
• Team-oriented to meet department goals.
• Other duties and projects as assigned.

Skills

Project management

Organizational skills

Analytical skills

Interpersonal skills

Verbal & written communication

Confidentiality

Multi-tasking

Urgency & pressure handling

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Intranet portals (ABF)

Reports portal

Winja

Job description

ABF Freight, an ArcBest company, is seeking an administrative support specialist in New York to assist department leadership with diverse clerical duties. The role focuses on enabling leadership to devote time to customer service, management, and productivity improvements.

Responsibilities include creating reports, coordinating payroll actions, invoices, travel, and meetings, while handling confidential information with discretion in a fast-paced environment.