Administrative Coordinator To Executive Assistant

Edgewood Properties, Inc.; Piscataway Township (NJ); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Life insurance

401(k) with company match

On-site fitness gym

Housing and home appliance discounts

Job summary

Edgewood Properties, Inc. in Piscataway, NJ seeks an Administrative Coordinator to support the Executive Assistant to the CEO. This role provides high‑quality administrative support, drafts correspondence, manages document flow, reconciles expenses, and prepares materials for executive review.

You will coordinate communications across departments and track follow-ups to enable strategic priorities. The position offers a competitive salary of $50,000–$60,000 per year, comprehensive benefits

Qualifications

• 2-5 years of administrative, coordinator, or support experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• High attention to detail and ability to prioritize effectively.
• Proficiency in Microsoft Office / Google Workspace.
• Ability to handle sensitive information with discretion.
• Self-starter who takes initiative and anticipates needs.

Responsibilities

• Provide direct administrative support to the Executive Assistant
• Coordinate meetings, calendars, and conference calls
• Prepare documents, reports, and presentation materials
• Track action items and follow up on deliverables
• Handle expense reports, invoices, and basic budgeting
• Assist with internal communications and meeting prep
• Maintain organized filing systems (digital and physical)
• Support special projects and ad hoc requests as needed

Skills

Administrative experience

Organization

Communication

Attention to detail

Initiative

Discretion

Tools

Microsoft Office / Google Workspace

Job description

Since its founding in 1992, Edgewood Properties has established itself as a leading real estate development and property management company.

With corporate headquarters in New Jersey, the company is on a course of growth leading to activities across the nation.

Given ongoing construction and development plans, our current apartment portfolio of 6,000 plus units is expected to double in the next couple of years and rise to over 12,000 units in the next five years.

Given our rapid portfolio growth, coupled with ownership's desire to develop and hold rather than sell, the timing is ideal for qualified candidates to come join us.

We're currently seeking a full time Administrative Coordinator to the Executive Assistant. This person will work at our corporate headquarters in Piscataway, NJ. You will work directly for the Executive Assistant to the CEO.

Job Summary

The Administrative Coordinator will support the Executive Office by partnering closely with the Executive Assistant to the CEO. This role is focused on providing high-quality administrative support, including drafting correspondence, managing document flow, reconciling expenses, and preparing materials for executive review and approval. Responsibilities also include maintaining task lists and agendas, tracking follow-ups, and coordinating communication across departments. By handling these essential day-to-day functions, this position enables the Executive Assistant to remain focused on strategic, high-impact priorities.

Competitive salary, typically ranging from $50,000-$60,000 annually, based on experience.

Key Responsibilities

• Provide direct administrative support to the Executive Assistant
• Manage scheduling logistics, including coordinating meetings, calendars, and conference calls
• Prepare and organize documents, reports, and presentation materials
• Track action items and follow up on deliverables to ensure deadlines are met
• Handle expense reports, invoices, and basic budget tracking
• Assist with internal communications and meeting preparation (agendas, notes, follow-ups)
• Maintain organized filing systems (digital and physical)
• Support special projects and ad hoc requests as needed

Qualifications

• 2-5 years of administrative, coordinator, or support experience
• Strong organizational and time management skills
• Excellent written and verbal communication
• High attention to detail and ability to prioritize effectively
• Proficiency in Microsoft Office / Google Workspace
• Ability to handle sensitive information with discretion
• Self-starter who takes initiative and anticipates needs

Preferred Skills

• Comfortable working in a fast-paced, executive-level environment
• Problem-solver with a "no task too small" mindset
• Highly dependable and responsive
• Positive, team-oriented attitude

In return, we offer competitive compensation, along with comprehensive benefits, including medical and dental and vision benefits, life insurance, a 401(k) with company match and a corporate team environment with opportunity of advancement. Also includes on-site company fitness gym, discounts on housing and home appliances.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status