Administrative Coordinator: Streamline Office & Ops

DHL Global Forwarding; Hebron Estates (KY); On-site; USD 29,000 - 39,000; Full time

Job summary

DHL Global Forwarding in Hebron, Kentucky is seeking an Administrative Assistant / Coordinator to support leadership and staff in daily operations, including HR support, data reporting, Kronos and procurement tasks, and general office coordination.

The role requires strong communication and organizational skills, a team mindset, and proficiency with MS Office. Local candidates with 2+ years of experience and a high school diploma are preferred.

Qualifications

• Excellent communication skills (oral and written).
• English language skills required.
• Team player with an entrepreneurial spirit.
• Proficient organizational skills.
• Ability to multi-task in a fast paced environment.
• Switchboard/phone operator experience.
• 2+ years of Administrative Assistant Experience.
• High school diploma or equivalent.

Responsibilities

• Administrative duties for the DHL Global Forwarding Facility.
• Liaison for record keeping, I-9s, Workers Comp reporting, and related items.
• Aurora / Workflow support, payables.
• Maintains the Station I-Share pages, FACTSHEETs.
• Interfaces with HR on Kronos updates, job requisitions, and cost center coding.
• Coordinates IT support, equipment tracking, printers, PC disposal, and security access.
• Plans, coordinates, monthly/annual employee events.
• Set-up meetings and conference calls.
• Ordering and distribution of office and coffee supplies.
• Greeting, checking in and directing visitors.
• Answer telephone calls and direct callers.
• Printers – toner cartridge inventory and distribution.
• Coordination of equipment repair.
• Schedule meetings, rooms, and setup of required equipment.
• Arrange lunches upon request.
• Sort and distribute mail and packages.
• Mail services
• Maintain databases
• Other duties as assigned.

Skills

Excellent communication

English language

Team player

Organizational skills

Multi-tasking

Switchboard/phone operator experience

2+ years administrative experience

Education

High school diploma or equivalent

Tools

MS Word

Excel

PowerPoint

Outlook

PDF

Job description

DHL Global Forwarding in Hebron, Kentucky is seeking an Administrative Assistant / Coordinator to support leadership and staff in daily operations, including HR support, data reporting, Kronos and procurement tasks, and general office coordination.

The role requires strong communication and organizational skills, a team mindset, and proficiency with MS Office. Local candidates with 2+ years of experience and a high school diploma are preferred.