Administrative Assistant / Coordinator

DHL Global Forwarding; Hebron Estates (KY); On-site; USD 29,000 - 39,000; Full time

Job summary

DHL Global Forwarding in Hebron, Kentucky is seeking an Administrative Assistant / Coordinator to support leadership and staff in daily operations, including HR support, data reporting, Kronos and procurement tasks, and general office coordination.

The role requires strong communication and organizational skills, a team mindset, and proficiency with MS Office. Local candidates with 2+ years of experience and a high school diploma are preferred.

Qualifications

• Excellent communication skills (oral and written).
• English language skills required.
• Team player with an entrepreneurial spirit.
• Proficient organizational skills.
• Ability to multi-task in a fast paced environment.
• Switchboard/phone operator experience.
• 2+ years of Administrative Assistant Experience.
• High school diploma or equivalent.

Responsibilities

• Administrative duties for the DHL Global Forwarding Facility.
• Liaison for record keeping, I-9s, Workers Comp reporting, and related items.
• Aurora / Workflow support, payables.
• Maintains the Station I-Share pages, FACTSHEETs.
• Interfaces with HR on Kronos updates, job requisitions, and cost center coding.
• Coordinates IT support, equipment tracking, printers, PC disposal, and security access.
• Plans, coordinates, monthly/annual employee events.
• Set-up meetings and conference calls.
• Ordering and distribution of office and coffee supplies.
• Greeting, checking in and directing visitors.
• Answer telephone calls and direct callers.
• Printers – toner cartridge inventory and distribution.
• Coordination of equipment repair.
• Schedule meetings, rooms, and setup of required equipment.
• Arrange lunches upon request.
• Sort and distribute mail and packages.
• Mail services
• Maintain databases
• Other duties as assigned.

Skills

Excellent communication

English language

Team player

Organizational skills

Multi-tasking

Switchboard/phone operator experience

2+ years administrative experience

Education

High school diploma or equivalent

Tools

MS Word

Excel

PowerPoint

Outlook

PDF

Job description

Job Title: Administrative Assistant / Coordinator

Job Location: Hebron, Kentucky

We have an exciting opportunity for an ADMINISTRATIVE ASSISTANT / COORDINATOR to support leadership and staff on a daily basis. i.e. Local HR support, collecting of data/info, development & sustainability of reporting tools, station correspondences, project work, Kronos and procurement support, accounting support, First-Choice, Quality initiatives and other similar duties.

Key Responsibilities

• Administrative duties for the DHL Global Forwarding Facility
• Liaison for record keeping, I-9’s, Workers Comp reporting, and related items including records/reporting
• Aurora / Workflow support, payables
• Maintains the Station I-Share pages, FACTSHEETs
• Interfaces with HR on behalf of station – (i.e. Updates Kronos, completes initial profiles and job requisitions, ensures proper cost center coding, etc.)
• Coordinates all IT related support, equipment tracking, printers, PC disposal, laptops, local records, Security codes, swipe card control
• Plans, coordinates, monthly/annual employee events
• Set-up meetings and conference calls
• Ordering and distribution of office and coffee supplies
• Greeting, checking in and directing visitors
• Answer telephone calls, respond to questions, and direct callers to appropriate parties
• Printers – toner cartridge inventory and distribution
• Coordination of equipment repair
• Schedule meetings, rooms, and setup required equipment
• Arrange lunches upon request
• Sort and distribute mail and packages
• Mail services
• Maintain databases
• Other duties as assigned

Skills / Requirements

• Excellent communication skills (oral and written)
• English language skills required
• Team player with an entrepreneurial spirit
• Proficient organizational skills
• Proficiency in MS Word, Excel, PowerPoint, Outlook and PDF
• Switchboard/phone operator experience
• Ability to multi-task in a fast paced environment
• 2+ years of Administrative Assistant Experience
• High school diploma or equivalent

Pay Range: $21.32 - $28.43/hr. (Based on Experience)

Benefits (All Non-Union Employees)

• Compensation: Competitive base salary plus role dependent performance-based incentives.
• 401(k) Match: $1-for-$1 match up to 4% quarterly + 2% annual base contribution.
• Stock Purchase Plan: Ability to purchase Deutsche Post AG shares at a discounted rate.
• Medical: Comprehensive plans covering preventive care, inpatient/outpatient services, and prescriptions.
• Vision: Optional coverage for exams, frames, and contacts.
• Dental: Optional coverage for preventive, basic, and major services.
• Paid Time Off: 7 major holidays, 8 floating holidays, and accrued vacation/sick days.

Why Join DHL Global Forwarding?

At DHL Global Forwarding, we invest in our employees’ growth, providing training, guidance, and career advancement opportunities. We believe in building careers, not just jobs, and empowering our team to develop skills and achieve long-term success.

Be part of DHL Group, the world’s leading logistics provider, operating in 220+ countries. DHL Global Forwarding (DGF) is a global leader in air and ocean freight, with 30,000+ employees ensuring seamless transport and supply chain solutions. Explore careers with us: DHL Careers.

Equal Opportunity Employer

DHL Global Forwarding is committed to equal employment opportunities, evaluating all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

Work Authorization

Applicants must be legally authorized to work in the United States. Visa sponsorship is not available for this role.