Administrative Coordinator, School of Nursing

01 Mount St. Mary's University; Emmitsburg (MD); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Tuition remission

Employer-sponsored retirement plan

Generous paid time off

Comprehensive benefits package

Job summary

Mount St. Mary’s University in Emmitsburg, Maryland, invites applications for an Administrative Coordinator in the School of Nursing.

This role provides administrative, operational, compliance, and accreditation support for the BSN Program, working with the Director of Nursing Programs, faculty, staff, and students to ensure efficient program functioning and regulatory readiness. The position requires an associate degree (bachelor's preferred) and at least three years of relevant experience,

Qualifications

• Associate degree required; bachelor’s degree preferred.
• Minimum of three years of progressively responsible administrative or program coordination experience.
• Proficiency with Microsoft Office Suite, database management systems, and electronic record-keeping platforms.
• Excellent organizational, written, and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Provide administrative and operational support for the BSN program and nursing program leadership.
• Coordinate program communications, meetings, orientations, advisory board meetings, and special events.
• Prepare correspondence, reports, meeting agendas, and minutes.
• Maintain program calendars, records, and departmental documentation.
• Serve as a primary point of contact for routine program inquiries.

Skills

Administrative coordination

Organizational skills

Written and verbal communication

Confidentiality and discretion

Multi-tasking

Independent and collaborative work

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office Suite

Database management systems

Electronic records platforms

Job description

Position Title: Administrative Coordinator, School of Nursing Job Description:

The Administrative Coordinator provides administrative, operational, compliance, and accreditation support for the Bachelor of Science in Nursing (BSN) Program. Working closely with the Director of Nursing Programs, faculty, staff, and students, the Administrative Coordinator serves as a central resource for program operations and supports processes that ensure efficient program functioning, regulatory compliance, accreditation readiness, and student success.

Essential Duties and Responsibilities:

Program Operations

• Provide administrative and operational support for the BSN program and nursing program leadership.
• Coordinate program communications, meetings, orientations, advisory board meetings, and special events.
• Prepare correspondence, reports, meeting agendas, and minutes.
• Maintain program calendars, records, and departmental documentation.
• Serve as a primary point of contact for routine program inquiries.

Compliance

• Maintain records related to immunizations, CPR certification, background checks, drug screening, health requirements, and other agency-mandated documentation.
• Maintain records of faculty licensure, certifications, continuing education, and other required credentials.
• Monitor compliance deadlines, communicate requirements to students and faculty, and generate compliance reports.
• Assist the clinical coordinator with student onboarding processes required by clinical partners and clinical placement systems.

Accreditation and Program Evaluation Support

• Assist with collection, organization, and management of data required for CCNE accreditation and Maryland Board of Nursing reporting and approval requirements.
• Support preparation of accreditation reports, annual reports, and program review materials.
• Assist faculty and leadership with data collection, outcome tracking, and continuous quality improvement activities.

Data and Administrative Systems Management

• Maintain compliance, credentialing, accreditation, and program databases.
• Generate reports and summaries for program leadership.
• Ensure secure, accurate, and confidential management of student, faculty, and program records.

Job Requirements:

Education, Experience and Skills:

• Associate degree required; bachelor's degree preferred.
• Minimum of three years of progressively responsible administrative, program coordination, or office management experience.
• Proficiency with Microsoft Office Suite, database management systems, and electronic record-keeping platforms.
• Excellent organizational, written, and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Ability to work independently and collaboratively with faculty, staff, students, and external stakeholders.
• Ability to handle confidential information with discretion and professionalism.

Preferred Experience in higher education, nursing education, healthcare administration, or a regulatory environment. Familiarity with CCNE accreditation standards, Maryland Board of Nursing requirements, and nursing education regulations. Experience with student information systems, compliance platforms, or credentialing software.

Starting Salary $60,000/year (Actual compensation will be commensurate with experience, education, and qualifications.

Employee Benefits:

• This full-time position includes a comprehensive benefits package, featuring annual, holidays, and sick leave.
• The University offers a generous suite of benefits, including tuition remission for both graduate and undergraduate courses at Mount St. Mary’s University, an employer-sponsored retirement contribution, and a robust paid time off program.

For a complete list of employee benefits, please visit: https://inside.msmary.edu/more/human-resources/index.html

Full Time/Part Time: Full time

Mount St. Mary's University is a dynamic, Catholic, liberal arts university with over 2,000 undergraduate and graduate students, located in Emmitsburg, Maryland. As a Catholic university, Mount St. Mary’s graduates ethical leaders who are inspired by a passion for learning and lead lives of significance in service to God and others. The university is committed to excellence in its educational programs and employment practices; we actively seek and welcome applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to fostering an inclusive and welcoming society and world.