Administrative Coordinator - RGC

Sul Ross State University; Eagle Pass (TX); On-site; USD 36,000 - 42,000; Full time

Job summary

Sul Ross State University is seeking an experienced administrator to provide high-level support to the Dean of the College. The role focuses on managing complex administrative tasks, coordinating communications, and supporting partnerships with external entities to advance college operations.

The ideal candidate will have a Bachelor’s in Business or related field with supervisory experience, with a preference for a Master’s degree and university setting experience.

Qualifications

• Bachelor's degree in Business or closely related field.
• Three years of related office management with supervisory experience.

Responsibilities

• Provide high-level administrative support to the Dean and the College.
• Manage and track deadlines, action items, and follow-ups for the Dean’s office.
• Draft and format reports, presentations, and briefing materials.
• Develop and document administrative systems, workflows, and SOPs across the College.
• Represent the Dean’s office with faculty, staff, students, and external stakeholders.
• Support partnerships with external entities (Laughlin Airforce Base and Mexico Double Degrees).
• Coordinate information flow between departments and institutional partners.
• Prepare clear communications and maintain organized records.
• Assist with data gathering and analysis for accreditation, accountability, and college operations.
• Support planning and execution of college-wide events and initiatives.
• Manage multi-step projects with timelines and deliverables.

Skills

Office management

Supervisory experience

Education

Bachelor's degree in Business or closely related field

Master’s degree in Business/Accounting/Public Administration

Job description

Department Business Administration RGC

Job No. 998941

Posting Date 10/14/2026

Until Filled Yes

Salary $36,000 - $42,000 annual salary

Required

• Bachelor’s Degree in Business or closely related field.
• Three years of related office management with supervisory experience.

Preferred

• Master’s Degree in Business, Accounting, or Public Administration.
• Four years related office management with part in a university setting.

Primary Responsibilities

Job Summary:
Provides administrative support the Dean in advancing the mission, operations, and effectiveness of the College. The ideal candidate demonstrates exceptional problem-solving skills, and is able to anticipate needs before they arise. This role requires strong judgment, adaptability, and the ability to support complex academic, operational, and strategic functions. Professional presence is required during all normal university business hours. Will take an active role in the expanding and administering partnerships that exist and other partnerships as directed by the Dean(Laughlin Airforce Base and Mexico Double Degrees).
Essential Job Functions
Order from most to least performed duties.

• Provide high-level administrative support to the Dean, including scheduling, communications, document preparation, and meeting coordination.
• Research, draft, and format reports, presentations, and briefing materials.
• Manage and track action items, deadlines, and follow-ups for the Dean’s office.
• Help create, refine, and document administrative systems, workflows, and standard operating procedures across the College.
• Serve as a professional representative of the Dean’s office in interactions with faculty, staff, students, and external stakeholders.
• Performs tasks to enable and expand student success with external partners.
• Coordinate information flow between departments, offices, and institutional partners.
• Prepare clear, concise communications and maintain well-organized records.
• Assist with gathering, organizing, and analyzing data related to accreditation, accountability, certification, assessment, and College operations.
• Support planning and execution of college-wide events, meetings, and initiatives.
• Help manage multi-step projects, ensuring timelines and deliverables are met.
• Track project status and lead in communication and communication systems that support efforts related to updates to the Dean and stakeholders.

Other duties may be assigned to this position on a regular or occasional basis to respond to the needs of the university.

Key Competencies:

(Knowledge Skills and Abilities)
Standard office machines and word processing, spreadsheet skills.

Expectation of Quality:

Physical Requirements

• This position typically works in an office environment, requiring prolonged periods of sitting at a desk while using a computer.
• The role demands frequent use of hands and fingers to operate a keyboard, mouse, and other office equipment.
• Visual acuity is essential for reading and interpreting data on computer screens.
• Clear verbal communication skills are necessary for interacting with colleagues and employees.
• Additionally, the job may involve occasional mobility around the office and attending meetings, as well as frequent travel to attend off-site meetings and trainings.

Working Conditions:
Eight-hour workday, forty hours per week, with some early or late hours depending on workload; and attendance at various university, community, and school activities. This position does require travel to external stakeholder sites.

Security Sensitive:
This position is classified as Security-Sensitive and is thereby subject to the provisions of Texas Education Code §51.215 and Texas Government Code §411.094, which authorize employers to obtain and review criminal history record information for applicants.

Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.

Applicants must already be authorized to work in the United States. This position is not eligible for employer-sponsored work authorization or visa sponsorship.

Other Information

Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance.

An Equal Opportunity/Affirmative Action Employer

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

Notice of Availability of the Annual Security & Fire Safety Report

The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about