Administrative Assistant – Education Department

Sul Ross State University; Alpine (TX); On-site; USD 23,000 - 29,000; Full time

Job summary

Sul Ross State University in Alpine, TX is seeking an Administrative Support specialist to provide skilled office assistance within established policies and procedures. The role coordinates routine clerical work and processes varied materials efficiently.

The position requires a high school diploma or equivalent, three years of related office experience, and strong written and verbal communication as well as proficiency with word processing, databases, and spreadsheets.

Qualifications

• High school graduate or equivalent.
• Three years of related office experience using standard office equipment such as copy machines and computers.
• Effective written and verbal communication skills.
• Computer skills including word processing, database, and spreadsheet management.

Responsibilities

• Provides skilled administrative assistance within established policies and procedures.
• Independently coordinates routine office or departmental clerical work according to established procedures.
• Performs tasks requiring skill in keyboarding and computer usage.
• Composes routine correspondence, compiles reports, and completes forms.
• Maintains records and filing systems.
• Serves as a receptionist for the Education Office.
• Collects, opens, and routes mail.
• Makes appointments and travel arrangements.
• Assists with preparation of programs, flyers and other Department of Education publications.
• Maintains inventory and may order materials for the Department.
• Assists with planning, preparing for, and implementing Department of Education events.
• Answers calls and emails from students, faculty, staff, and stakeholders.

Skills

Office experience

Written communication

Verbal communication

Education

High school diploma or equivalent

Tools

Word processing

Database

Spreadsheet management

Job description

Job Title

Location

Location Alpine

Department

Department College of Education

Job No.

Job No. 999747

Posting Date

Posting Date 08/24/2026

End Date

Until Filled Yes

Appointment Date

Salary $25,930 annual

Required

• High school graduate or equivalent.
• Three years of related office experience using standard office equipment such as copy machines and computers.
• Effective written and verbal communication skills.
• Computer skills including word processing, database, and spreadsheet management.

Preferred

• Bachelor’s Degree.
• Three years of experience with office management.
• Coursework and/or experience with Business or Accounting.

Primary Responsibilities

Job Summary:

Provides skilled administrative assistance within a framework of established policies and procedures. Independently coordinates routine office or departmental clerical work according to established procedures and may process varied, complex or large volumes of materials.

Essential Job Functions

• Performs tasks requiring skill in keyboarding and computer usage.
• Composes routine correspondence, compiles reports, and completes forms.
• Maintains various records and filing systems.
• Handles and maintains confidential information.
• Serves as a receptionist for the Education Office.
• Collects, opens, and routes mail.
• Makes appointments and travel arrangements.
• Assists with preparation of programs, flyers and other Department of Education publications.
• Maintains inventory and may order materials for the Department.
• Assists with planning, preparing for, and implementing Department of Education events.
• Answers phone calls and responds to email in a timely manner from current and prospective students, faculty, staff, and other stakeholders.
• Provides support to the EPP Office Staff as needed.

Other duties may be assigned to this position on a regular or occasional basis to respond to the needs of the university.

Key Competencies: (Knowledge Skills and Abilities)

Effective written and verbal communication skills. Computer skills including word processing, database, and spreadsheet management.

Expectation of Quality:

Employee will support the mission of Sul Ross State University by providing high-quality, professional services, timely responses, and solutions to customer requests.

Working Conditions:

Normal office conditions, Monday – Friday, 8 am – 5 pm; however, some evenings and weekends may be required; position is exempt from overtime compensation.

Physical Requirements:

This position typically works in an office environment, requiring prolonged periods of sitting at a desk while using a computer. The role demands frequent use of hands and fingers to operate a keyboard, mouse, and other office equipment. Visual acuity is essential for reading and interpreting data on computer screens. Clear verbal communication skills are necessary for interacting with colleagues and employees. Additionally, the job may involve occasional mobility around the office and attending meetings, as well as frequent travel to attend off‑site meetings and trainings.

Security Sensitive:

This position is classified as Security-Sensitive and is thereby subject to the provisions of Texas Education Code §51.215 and Texas Government Code §411.094, which authorize employers to obtain and review criminal history record information for applicants. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.

Any qualifications to be considered in lieu of stated minimums require the prior approval of the Human Resources Director.

Other Information

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

Notice of Availability of the Annual Security & Fire Safety Report

The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing [e-mail]

About SRSU

Our campuses span a fascinating part of Texas—Alpine, in the heart of the beautiful Big Bend area, and Del Rio, Eagle Pass and Uvalde along the vibrant, bicultural Texas/Mexico border.

What you’ve heard is true – there is something very special about the areas we serve in our great State, and Sul Ross State University is vital to the continued growth and progress of our students and the communities we serve.

Sul Ross State provides students with the education they need to translate their passions into a fulfilling career. This life‑changing experience has a multi‑generational impact, transforming the lives of our students, their families and positively impacting the communities in which they reside. We value learning and strive to provide high quality education in a welcoming, supportive environment. We take pride in the fact that we serve a diverse population including many first‑generation college students as well as non‑traditional students, international students, student‑athletes and graduate students.

From teaching, coaching and law enforcement, to science, ranch management and the Fine Arts, SRSU offers more than 60 undergraduate and graduate degree programs. Known as the Frontier University of Texas, Sul Ross encourages each student to explore their own frontiers and to exceed their educational, personal and professional goals.

For more information about how we’re strategizing for the future, I invite you to visit www.sulross.edu .

Required Documents

• Resume
• Letter of Intent

Optional Documents

• Transcripts
• Letter of Recommendation (1)
• Letter of Recommendation (2)
• Letter of Recommendation (3)
• Transcript 2
• Transcript 3
• Transcript 4

Supplemental Questions

• Are you legally authorized to work in the US?
  • Yes
  • No
• Will you now or in the future require Sul Ross State University to provide employment visa sponsorship to obtain or maintain your employment eligibility in the US?
  • Yes
  • No
• If yes, please indicate the type of employment authorization or visa sponsorship you anticipate needing.

  (Open Ended Question)