Administrative Coordinator - Remote

Wiraa; United States; Remote; USD 29,000 - 43,000; Full time

Benefits offered by this job

Remote work opportunity

Health, dental, vision insurance

Paid time off

Professional development

Retirement plan

Job summary

Valleywise Health is seeking an Administrative Coordinator to serve as the central point of contact for daily operations across departments. This remote role emphasizes excellent organization and communication to support leaders and staff in delivering exceptional patient care.

Responsibilities include scheduling, documentation, and coordination of billing-related tasks while ensuring compliance with healthcare regulations.

Qualifications

• High school diploma or GED required; Bachelor’s degree preferred.
• Minimum two years of progressive administrative experience.
• Experience in medical education within a hospital or large practice preferred.
• Familiarity with New Innovations, ERAS, Microsoft Office suite is preferred.
• Strong organizational and communication skills; ability to maintain confidentiality.
• Proactive, problem-solving mindset and multitasking ability.

Responsibilities

• Provide administrative support to multiple clinical and support service departments.
• Coordinate daily operations and facilitate inter-department communication.
• Manage scheduling, documentation, and record-keeping with accuracy.
• Assist in preparation and review of coding, claims, billing, and patient finances as needed.
• Support leaders and staff with data entry, reporting, and follow-up.
• Ensure confidentiality and compliance with healthcare regulations and policies.
• Utilize New Innovations, ERAS, and Microsoft Office to boost efficiency.
• Build positive relationships with patients, colleagues, and partners.
• Identify opportunities for process improvements and help resolve issues.
• Adapt to a fast-paced environment and manage multiple priorities.

Skills

Organizational skills

Communication skills

Teamwork

Discretion/Confidentiality

Problem-solving

Multitasking

English proficiency

Education

High School Diploma or GED

Bachelor’s degree in Business or related field

Tools

New Innovations

ERAS

Microsoft Excel

Microsoft Word

PowerPoint

Microsoft Publisher

Job description

About The Company

Valleywise Health is the largest teaching hospital in the Valley, dedicated to providing exceptional healthcare services through a comprehensive range of clinical, ancillary, and support services. Our commitment to excellence in patient care, education, and community engagement positions us as a leader in the healthcare industry. We foster a collaborative and inclusive work environment where innovation, compassion, and professional growth are highly valued.

About The Role

We are seeking a highly motivated and detail-oriented Administrative Coordinator to join our dynamic team. In this role, you will serve as the central point of contact for the daily operations of diverse departments including the Emergency Department, Laboratory, Facilities, Pharmacy, Radiology, and Respiratory Services. Your primary responsibility will be to provide essential administrative support to empower leaders and staff to deliver outstanding patient care. This position requires excellent organizational skills, the ability to thrive in a fast-paced environment, and strong interpersonal communication to build effective relationships with patients, colleagues, and leadership. This is a remote opportunity with an hourly pay range of $21.34 to $31.48.

Qualifications

• High school diploma or GED required; Bachelor’s degree in Business or related field preferred.
• Minimum of two (2) years of progressively responsible administrative experience.
• Preferred three to five (3-5) years of administrative experience in medical education within a hospital, medical institution, or large medical practice.
• Specialized training or experience with New Innovations, ERAS, Microsoft Excel, Word, and Blackboard is preferred.
• Strong organizational and social skills with the ability to maintain confidentiality.
• Demonstrated initiative, problem-solving capabilities, and multitasking abilities.
• Proficient in Microsoft Office Suite including Word and Excel; knowledge of Microsoft Publisher and PowerPoint preferred.
• Excellent verbal and written communication skills in English.
• Ability to work both independently and collaboratively within a team environment.
• Familiarity with medical education databases and medical terminology is preferred.

Responsibilities

• Provide comprehensive administrative support to multiple clinical and support service departments.
• Coordinate daily operations and facilitate communication between departments to ensure smooth workflow.
• Manage scheduling, documentation, and record-keeping with accuracy and attention to detail.
• Assist in the preparation and review of coding, claims, billing, collections, and patient financial services as needed.
• Support leaders and staff with data entry, report generation, and follow-up activities.
• Maintain confidentiality and compliance with healthcare regulations and organizational policies.
• Utilize specialized software and tools such as New Innovations, ERAS, and Microsoft Office to enhance administrative efficiency.
• Build and maintain positive relationships with patients, colleagues, and external partners.
• Identify opportunities for process improvements and contribute to problem resolution.
• Adapt to a fast-paced, dynamic work environment while managing multiple priorities effectively.

Benefits

• Competitive hourly pay within the range of $21.34 to $31.48.
• Remote work opportunity providing flexibility and work-life balance.
• Access to professional development and training resources.
• Comprehensive health, dental, and vision insurance plans.
• Retirement savings plan with employer contributions.
• Paid time off including vacation, holidays, and sick leave.
• Employee wellness programs and support services.
• Opportunity to work in a leading healthcare institution with a collaborative culture.

Equal Opportunity

Valleywise Health is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.