Administrative Coordinator - Pulmonary Artery Reconstruction (PAR) Program

luriechildrens; Chicago (IL); On-site; USD 33,000 - 54,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Employer paid life and disability

Health Savings Account contribution

403(b) with employer match

Paid Time Off and holidays

Job summary

Ann & Robert H. Lurie Children's Hospital of Chicago is seeking a program coordinator to support the PAR Program, collaborating with division physicians and leadership to improve patient care and service delivery.

The role maintains scheduling systems, coordinates events and workflow, and ensures data integrity while providing cross-coverage to sustain throughput and service excellence in a busy pediatric hospital.

Qualifications

• Three (3) years general office or secretarial experience that includes one year of mid-level management support
• One (1) year office supervisory experience in a hospital office setting strongly preferred
• Experience with major project management and planning
• Excellent leadership skills, ability to work with teams, excellent written and verbal communication and organizational skills, analytical ability, understanding of data management and data analysis
• Extensive knowledge and experience working with Microsoft applications such as Microsoft Word, Excel, and PowerPoint with the ability to operate standard office equipment (examples: photocopy machine, facsimile machine, calculator, etc.). Ability to type at least 40 wpm is preferred.

Responsibilities

• Works with division physicians, division leadership and hospital personnel to develop an organized process for the PAR Program.
• Acts as the primary resource for problem solving for faculty physicians and division leadership for the PAR Program. Identifies goals and objectives for performance improvements that are needed in order to provide the best patient care and optimum customer service.
• Maintains knowledge of benefit eligibility, provisions and precertification procedures as required by payers.
• Works with administrative staff and division leadership in the development, coordination and promotion of the PAR Program events and meetings.
• In conjunction with the division leadership, coordinates faculty physician activities. Completes and processes necessary forms and requisitions. Monitors overall progress of the program.
• Maintains the scheduling and clinical database; identifies and corrects errors.
• Recognizes and reports potential problems in processes, workflow, system design, and data integrity.
• Performs job functions adhering to service principles with customer service focus of innovation, service excellence and teamwork to provide the highest quality care and service to our patients, families, co-workers and others.
• Provides cross coverage amongst the division in overall surgery program throughput. Collaborates effectively with team members.

Job description

Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Location

211 E Chicago

Job Description

Essential Job Functions

• Works with division physicians, division leadership and hospital personnel to develop an organized process for the PAR Program.
• Acts as the primary resource for problem solving for faculty physicians and division leadership for the PAR Program. Identifies goals and objectives for performance improvements that are needed in order to provide the best patient care and optimum customer service.
• Maintains knowledge of benefit eligibility, provisions and precertification procedures as required by payers.
• Works with administrative staff and division leadership in the development, coordination and promotion of the PAR Program events and meetings.
• In conjunction with the division leadership, coordinates faculty physician activities. Completes and processes necessary forms and requisitions. Monitors overall progress of the program.
• Maintains the scheduling and clinical database; identifies and corrects errors.
• Recognizes and reports potential problems in processes, workflow, system design, and data integrity.
• Performs job functions adhering to service principles with customer service focus of innovation, service excellence and teamwork to provide the highest quality care and service to our patients, families, co-workers and others.
• Provides cross coverage amongst the division in overall surgery program throughput. Collaborates effectively with team members.

Minimum Requirements

• High School diploma or equivalent. Associate degree preferred or equivalent educational courses.
• Three (3) years general office or secretarial experience that includes one year of mid-level management support required. Hospital experience preferred.
• One (1) year office supervisory experience in a hospital office setting strongly preferred.
• Experience with major project management and planning preferred.
• Excellent leadership skills, ability to work with teams, excellent written and verbal communication and organizational skills, analytical ability, understanding of data management and data analysis.
• Extensive knowledge and experience working with Microsoft applications such as Microsoft Word, Excel, and PowerPoint with the ability to operate standard office equipment (examples: photocopy machine, facsimile machine, calculator, etc.). Ability to type at least 40 wpm is preferred.

Education

High School Diploma/GED (Required)

Pay Range

$24.00-$39.24 Hourly

At Lurie Children's, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children's offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs.

Benefits

In addition to base salary, Lurie Children's offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs.

Benefit Statement

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match

Various voluntary benefits

• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children's facilities
• Discount purchasing program

There's a Place for You with Us

At Ann & Robert H. Lurie Children's Hospital of Chicago and its affiliates (collectively "Lurie Children's"), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints - recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you