Administrative Coordinator – Pulmonary Artery Reconstruction (PAR) Program

Lurie Children's Hospital; Chicago (IL); On-site; USD 33,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Health Savings Account

Flexible Spending Accounts

Paid Time Off

Holidays and Parental Leave

403(b) retirement plan

Tuition assistance

Student loan support

Backup childcare

Employee assistance program

Discounts on services

Discount purchasing

Job summary

Lurie Children’s Hospital is seeking a capable PAR Program coordinator to support division leadership and physicians. The role focuses on organizing processes, problem-solving, and coordinating events within hospital operations.

Candidates should have strong office management experience, supervisory skills, and proficiency in Microsoft Word, Excel, and PowerPoint. A high school diploma or GED is required, with preferred Associate degree and hospital experience.

Qualifications

• High School Diploma or GED required; associate degree preferred.
• Three years general office or secretarial experience including one year of mid-level management support.
• One year office supervisory experience in hospital setting preferred.
• Experience with major project management and planning.
• Excellent leadership, teamwork, written and verbal communication, organizational and analytical skills; data management/analysis understood.

Responsibilities

• Develop an organized process for the PAR Program with division physicians and leadership.
• Serve as the primary problem-solving resource for faculty and division leadership.
• Maintain knowledge of benefit eligibility, provisions and precertification procedures.
• Coordinate PAR Program events and meetings with administrative staff and division leadership.
• Coordinate faculty physician activities, complete forms and requisitions, monitor program progress.
• Maintain scheduling and clinical databases, identify and correct errors.
• Identify potential process and data integrity issues and report them.
• Provide service-oriented support with a focus on innovation, service excellence and teamwork.
• Provide cross-coverage for throughput and collaborate effectively with team members.

Skills

Project management

Leadership

Communication

Data analysis

Typing 40 wpm

Education

High School Diploma/GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Location

211 E Chicago

Job Description

Essential Job Functions

• Works with division physicians, division leadership and hospital personnel to develop an organized process for the PAR Program.
• Acts as the primary resource for problem solving for faculty physicians and division leadership for the PAR Program. Identifies goals and objectives for performance improvements that are needed in order to provide the best patient care and optimum customer service.
• Maintains knowledge of benefit eligibility, provisions and precertification procedures as required by payers.
• Works with administrative staff and division leadership in the development, coordination and promotion of the PAR Program events and meetings.
• In conjunction with the division leadership, coordinates faculty physician activities. Completes and processes necessary forms and requisitions. Monitors overall progress of the program.
• Maintains the scheduling and clinical database; identifies and corrects errors.
• Recognizes and reports potential problems in processes, workflow, system design, and data integrity.
• Performs job functions adhering to service principles with customer service focus of innovation, service excellence and teamwork to provide the highest quality care and service to our patients, families, co-workers and others.
• Provides cross coverage amongst the division in overall surgery program throughput. Collaborates effectively with team members.

Minimum Requirements

• High School diploma or equivalent. Associate degree preferred or equivalent educational courses.
• Three (3) years general office or secretarial experience that includes one year of mid-level management support required. Hospital experience preferred.
• One (1) year office supervisory experience in a hospital office setting strongly preferred.
• Experience with major project management and planning preferred.
• Excellent leadership skills, ability to work with teams, excellent written and verbal communication and organizational skills, analytical ability, understanding of data management and data analysis.
• Extensive knowledge and experience working with Microsoft applications such as Microsoft Word, Excel, and PowerPoint with the ability to operate standard office equipment (examples: photocopy machine, facsimile machine, calculator, etc.). Ability to type at least 40 wpm is preferred.

Education

High School Diploma/GED (Required)

Pay Range

$24.00-$39.24 Hourly

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical, dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO), Paid Holidays and Paid Parental Leave

403(b) with a 5% employer match

Various voluntary benefits:

• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

There’s a Place for You with Us

At Ann & Robert H. Lurie Children’s Hospital of Chicago and its affiliates (collectively “Lurie Children’s”), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship.This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.

Lurie Children’s and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

For questions about how to request an accommodation please contact: [e-mail]

AI Notice

Lurie Children’s utilizes certain AI-enabled features within our recruiting platform to support candidate engagement and assist recruiters in identifying and prioritizing applicants whose experience aligns with job requirements. All employment decisions are made by individuals.

It is a civil rights violation with respect to recruitment, hiring, promotion, or employment for an employer to use artificial intelligence that has the effect of subjecting employees to discrimination on the basis of protected classes under the Illinois Human Rights Act or to use zip codes as a proxy for protected classes.

For questions about the use of artificial intelligence in this process or any additional support, please contact: [e-mail]