Administrative Coordinator (Public Services and Revenue Administration)

Dakota County; Hastings (MN); On-site; USD 66,000 - 103,000; Full time

Benefits offered by this job

Medical/dental/vision benefits

Work‑life balance

Paid time off (4 weeks)

Holidays and pension

Work from home flexibility

Job summary

Dakota County's Public Services & Revenue Administration is seeking a detail‑oriented professional to assist the Director with coordinating divisional activities, managing projects, and refining policies and procedures. This role involves licensing processes, budget tracking, and liaison work across departments.

The position requires a Bachelor's degree and at least one year in office management or project support, with an overall five years of related experience; scheduling flexibility and

Qualifications

• Bachelor's degree in Business, Public Administration, Communication or related field.
• Equivalent combination of education and experience totaling five (5) years, including at least one year of office management, administrative support or project management.

Responsibilities

• Assist Director with planning, research, analysis, and reporting of divisional and/or departmental projects; makes recommendations; prepares and disseminates reports.
• Responsible for processing departmental and divisional licenses, for example: liquor, tobacco, cannabis, assemblage licenses and various other licenses and permits.
• Maintain currency of County Ordinances that are the responsibility of the Division/Department.
• Collect, analyze, and disseminate organizational management indicators and outcome measures.
• Serves as a liaison between departments to coordinate service levels, enhance communication, clarify issues and resolve problems.
• Represent the organization and serve on committees for special projects and may serve as liaison to citizen advisory committees.
• Recommend and maintain policies and procedures, monitor consistent implementation and application.
• Assist and support organizational management in labor negotiations and confidential processes and procedures.
• Coordinate Board Committee processes, prepares, maintains and tracks RBA's through the process.
• Coordinate budget requests, develop budget tracking processes for the division and all departments.
• Coordinate the development of the fee schedule including surveying select counties on their fees and processes.
• May supervise support staff.

Education

Bachelor's degree in Business, Public Administration, Communication or a related field

Job description

POSTING TYPE: Open Competitive

DEPARTMENT: Public Services & Revenue Administration

HOURS: Full Time

PREFERRED HIRING RANGE: $65,638 - $82,048

FULL SALARY RANGE: $65,638 - $102,560

LOCATION: Hastings

UNION: None

CLOSE DATE: Monday, October 12, 2026, at 4:30 pm

Who We Are

Dakota County is Minnesota’s third largest county and home to more than 400,000 residents. We strive every day to achieve excellence public service, with a focus on four values: Service, Integrity, People, and Innovation.

Dakota County aims to create an environment that is welcoming and inclusive of diverse people, backgrounds, and experiences. Our goal is to have a workforce that is reflective of the communities and individuals we serve. We promote an equitable and culturally aware work environment where everyone can be their authentic selves.

This position assists the Director to coordinate and analyze divisional activities, manage operational projects, prepare, maintain, recommend and implement improvements to division policies and procedures.

• Bachelor's degree in Business, Public Administration, Communication or a related field AND
• One year of office management, administrative support and / or project management experience.

• An equivalent combination of education and experience totaling five (5) years, including at least one (1) year of office management, administrative support or project management.

PREFERRED EXPERIENCE BEYOND MINIMUM QUALIFICATIONS

• Progressively increased experience managing in government, accounting, human resources, or computer software and information systems.

These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.

1. Assist Director with planning, research, analysis, and reporting of divisional and/or departmental projects; makes recommendations; prepares and disseminates reports.
2. Responsible for processing departmental and divisional licenses, for example: liquor, tobacco, cannabis, assemblage licenses and various other licenses and permits.
3. Maintain currency of County Ordinances that are the responsibility of the Division/Department.
4. Collect, analyze, and disseminate organizational management indicators and outcome measures.
5. Serves as a liaison between departments to coordinate service levels, enhance communication, clarify issues and resolve problems.
6. Represent the organization and serve on committees for special projects and may serve as liaison to citizen advisory committees.
7. Recommend and maintain policies and procedures, monitor consistent implementation and application.
8. Assist and support organizational management in labor negotiations and confidential processes and procedures.
9. Coordinate Board Committee processes, prepares, maintains and tracks RBA's through the process.
10. Coordinate budget requests, develop budget tracking processes for the division and all departments.
11. Coordinate the development of the fee schedule including surveying select counties on their fees and processes.
12. May supervise support staff.

ESSENTIAL FUNCTIONS: 1-11

• Knowledge of County and department policies, programs, and procedures.
• Knowledge of Minnesota statutes.
• Knowledge of accounting, statistical reporting and evaluation principles.
• Skilled in tracking and evaluating processes and systems.
• Ability to communicate effectively both orally and in writing.
• Ability to coordinate the activities of departmental and division staff and promote effective working relationships both internally and externally.
• Ability to train, mentor, and motivate staff through involvement, participation, and cooperation.
• Ability to handle multiple tasks efficiently and effectively.
• Ability to plan, implement, and evaluate divisional management systems.
• Ability to exercise initiative, discretion, trust and independent judgment.

Work Environment

The work is primarily sedentary, although there is some walking, travel, and carrying of lightweight items such as a laptop, notebooks, and work papers. The work is typically performed in an adequately lighted and climate-controlled office. May require occasional travel.

Selection Process

• We assign you a score based on your qualifications.
• Top scoring candidates are referred to the hiring manager for interview consideration.
• We conduct interviews and reference checks before extending an offer.
• We extend an offer and conduct background checks.

Benefits

• Comprehensive and affordable medical, dental, vision, and other benefits.
• Excellent work-life balance.
• Generous paid time off (accrual rate starts at four weeks per year).
• Eleven paid holidays and one floating holiday each year.
• Pension with a generous employer contribution.
• Ability to work from home some of the time.