Administrative Coordinator (Public Services and Revenue Administration)

Dakota County, Minnesota; Hastings (MN); On-site; USD 66,000 - 82,000; Full time

Benefits offered by this job

Medical/dental/vision benefits

Excellent work-life balance

Paid time off (4 weeks) per year

11 paid holidays + floating holiday

Pension with employer contribution

Ability to work from home some of the 

time

Job summary

Dakota County in Hastings, Minnesota, is seeking a professional to assist the Director by coordinating and analyzing divisional activities, managing operational projects, and improving division policies and procedures.

The ideal candidate will hold a Bachelor's degree in a related field and have at least one year of office management, administrative support, or project management experience, or an equivalent combination of education and five years of relevant experience.

Qualifications

• Bachelor's degree in Business, Public Administration, Communication or a related field.
• One year of office management, administrative support and / or project management experience.
• Equivalent combination of education and experience totaling five (5) years, including at least one (1) year of office management, administrative support or project management.

Responsibilities

• Assist Director with planning, research, analysis and reporting of division projects; prepare and disseminate reports.
• Process departmental and divisional licenses (e.g., liquor, tobacco, cannabis, licenses and permits).
• Maintain currency of County Ordinances under Division/Department responsibility.
• Collect, analyze and disseminate organizational management indicators and outcome measures.
• Serve as liaison between departments to coordinate service levels and resolve issues.
• Represent the organization on committees and liaise with citizen advisory committees.
• Recommend and maintain policies and procedures and monitor implementation.
• Support organizational management in labor negotiations and confidential processes.
• Coordinate Board Committee processes and track budget requests and fee schedules.
• Possibly supervise support staff.

Skills

Communication skills

Organizational skills

Analytical thinking

Team collaboration

Problem solving

Education

Bachelor's degree in Business/Public Administration/Communication

1 year office management/administrative support/project management experience

Equivalent combination of education and 5 years total experience with at least 1 year in admin/project management

Job description

POSTING TYPE: Open Competitive
DEPARTMENT: Public Services & Revenue Administration
HOURS: Full Time
PREFERRED HIRING RANGE: $65,638 - $82,048
FULL SALARY RANGE: $65,638 - $102,560
LOCATION: Hastings
UNION: None
CLOSE DATE: Monday, October 12, 2026, at 4:30 pm

Who We Are

Dakota County is Minnesota’s third largest county and home to more than 400,000 residents. We strive every day to achieve excellence public service, with a focus on four values: Service, Integrity, People, and Innovation.

Dakota County aims to create an environment that is welcoming and inclusive of diverse people, backgrounds, and experiences. Our goal is to have a workforce that is reflective of the communities and individuals we serve. We promote an equitable and culturally aware work environment where everyone can be their authentic selves.

This position assists the Director to coordinate and analyze divisional activities, manage operational projects, prepare, maintain, recommend and implement improvements to division policies and procedures.

• Bachelor's degree in Business, Public Administration, Communication or a related field AND
• One year of office management, administrative support and / or project management experience.

OR

• An equivalent combination of education and experience totaling five (5) years, including at least one (1) year of office management, administrative support or project management.

PREFERRED EXPERIENCE BEYOND MINIMUM QUALIFICATIONS

• Progressively increased experience managing in government, accounting, human resources, or computer software and information systems.

These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.

1. Assist Director with planning, research, analysis, and reporting of divisional and/or departmental projects; makes recommendations; prepares and disseminates reports.
2. Responsible for processing departmental and divisional licenses, for example: liquor, tobacco, cannabis, assemblage licenses and various other licenses and permits.
3. Maintain currency of County Ordinances that are the responsibility of the Division/Department.
4. Collect, analyze, and disseminate organizational management indicators and outcome measures.
5. Serves as a liaison between departments to coordinate service levels, enhance communication, clarify issues and resolve problems.
6. Represent the organization and serve on committees for special projects and may serve as liaison to citizen advisory committees.
7. Recommend and maintain policies and procedures, monitor consistent implementation and application.
8. Assist and support organizational management in labor negotiations and confidential processes and procedures.
9. Coordinate Board Committee processes, prepares, maintains and tracks RBA's through the process.
10. Coordinate budget requests, develop budget tracking processes for the division and all departments.
11. Coordinate the development of the fee schedule including surveying select counties on their fees and processes.
12. May supervise support staff.

ESSENTIAL FUNCTIONS

• Knowledge of County and department policies, programs, and procedures.
• Knowledge of Minnesota statutes.
• Knowledge of accounting, statistical reporting and evaluation principles.
• Skilled in tracking and evaluating processes and systems.
• Ability to communicate effectively both orally and in writing.
• Ability to coordinate the activities of departmental and division staff and promote effective working relationships both internally and externally.
• Ability to train, mentor, and motivate staff through involvement, participation, and cooperation.
• Ability to handle multiple tasks efficiently and effectively.
• Ability to plan, implement, and evaluate divisional management systems.
• Ability to exercise initiative, discretion, trust and independent judgment.

Work Environment

The work is primarily sedentary, although there is some walking, travel, and carrying of lightweight items such as a laptop, notebooks, and work papers. The work is typically performed in an adequately lighted and climate-controlled office. May require occasional travel.

Selection Process

• You submit an online application that includes supplemental questions.
• We assign you a score based on your qualifications.
• Top scoring candidates are referred to the hiring manager for interview consideration.
• We conduct interviews and reference checks before extending an offer.
• We extend an offer and conduct background checks.

Benefits

• Comprehensive and affordable medical, dental, vision, and other benefits.
• Excellent work-life balance.
• Generous paid time off (accrual rate starts at four weeks per year).
• Eleven paid holidays and one floating holiday each year.
• Pension with a generous employer contribution.
• Ability to work from home some of the time.