Administrative Coordinator - Police Department

Town Of Abingdon; Abingdon (VA); On-site; USD 38,000 - 52,000; Full time

Job summary

Town of Abingdon is seeking a civilian administrative position to support the Police Department’s daily operations. The role focuses on administrative, clerical, and customer service duties with the police chief and department staff.

The successful candidate will handle public inquiries, maintain confidential information, and assist with purchasing, record-keeping, training coordination, and calendar management in a civilian, non-sworn capacity.

Qualifications

• Two years of administrative, clerical, customer service, municipal government, law enforcement, or related experience preferred.
• Completion of a standard high school course, or equivalent GED program.

Responsibilities

• Provides general administrative and clerical support to the Police Chief, Records Administrator, and department personnel.
• Serves as a professional and courteous point of contact for members of the public contacting or visiting the Police Department.
• Answers and directs telephone calls, responds to routine inquiries, and receives visitors.
• Prepares, types, proofreads, and distributes correspondence, memoranda, reports, forms, notices, and other department documents.
• Maintains strict confidentiality regarding criminal justice information, personnel matters, investigations, and other sensitive information.
• Assists with department purchasing, including obtaining quotes, preparing purchase orders, processing invoices, and maintaining purchasing records.
• Assists with tracking departmental expenditures, accounts, invoices, and other financial information.
• Assists with coordinating employee training, conferences, certifications, and travel arrangements.
• Maintains calendars and assists with scheduling meetings, appointments, interviews, training, and other departmental activities.

Skills

Administrative

Clerical

Customer service

Confidentiality

Education

High school diploma or GED

Job description

General Definition and Conditions of Work:

• Performs a variety of administrative, clerical, and customer service duties in support of the daily operations of the Police Department.
• Serves as a primary administrative contact for the department and provides assistance to police personnel, Town employees, other agencies, and members of the public.
• This is a non-sworn, civilian position.

Essential Functions/Typical Tasks:

• Provides general administrative and clerical support to the Police Chief, Records Administrator, and department personnel.
• Serves as a professional and courteous point of contact for members of the public contacting or visiting the Police Department.
• Answers and directs telephone calls, responds to routine inquiries, and receives visitors.
• Prepares, types, proofreads, and distributes correspondence, memoranda, reports, forms, notices, and other department documents.
• Maintains strict confidentiality regarding criminal justice information, personnel matters, investigations, and other sensitive information.
• Assists with department purchasing, including obtaining quotes, preparing purchase orders, processing invoices, and maintaining purchasing records.
• Assists with tracking departmental expenditures, accounts, invoices, and other financial information.
• Assists with coordinating employee training, conferences, certifications, and travel arrangements.
• Maintains calendars and assists with scheduling meetings, appointments, interviews, training, and other departmental activities.

Education, Experience and Licenses:

• Completion of a standard high school course, or equivalent GED program.
• Two years of administrative, clerical, customer service, municipal government, law enforcement, legal, or related experience preferred.
• Experience working with confidential information or records preferred.
• Experience in a police department, court, municipal government, or other public safety environment is desirable but not required.