Administrative Coordinator, Physical Therapy

University of New England; Portland, Northern (ME, KY); Hybrid; USD 24,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Retirement match

Paid time off

Tuition benefits

Job summary

University of New England in Portland, Maine, seeks an Administrative Coordinator for the Physical Therapy Program to support day-to-day operations, student and faculty needs, and event coordination. The role covers budgeting, records, communications, and process improvements within the program.

The position offers comprehensive benefits and a supportive university environment; it requires an Associate’s Degree with clerical experience and strong organizational skills.

Qualifications

• Associate’s Degree in business or related discipline with 1–3 years of clerical/administrative experience.
• Broad clerical skills including typing/word processing, filing, and phone/office reception.
• Strong organizational skills and ability to maintain a moderately complex filing/records system; good writing and math basics.

Responsibilities

• Manage day-to-day administrative operations for the Physical Therapy Program and serve as primary contact for students, faculty, staff, alumni, vendors, and University departments.
• Provide administrative support to faculty, including scheduling, meetings, travel, program documentation, and adjunct onboarding.
• Coordinate program events, projects, meetings, communications, and related logistics.

Skills

Typing

Phone reception

Filing

General writing

Education

Associate’s Degree in business or related discipline

Job description

Administrative Coordinator, Physical Therapy

Position Title Administrative Coordinator, Physical Therapy

Employment Status Full Time

Months 12

Campus Portland, ME

Description

The Administrative Coordinator provides administrative and operational support to the Physical Therapy Program within the Westbrook College of Health Professions, including faculty and student support, program events, communications, records, financial processes, and day-to-day office operations.

About the University of New England

UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Benefits Overview

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
• Educational benefits:
  • UNE tuition waiver for employees, spouses, and domestic partners
  • UNE tuition waiver for dependents of employees with 1 year of full-time service
    • 50% tuition reduction if less than 1 year of full-time service

Responsibilities

• Manage day-to-day administrative operations for the Physical Therapy Program and serve as a primary point of contact for students, faculty, staff, alumni, vendors, and University departments.
• Provide administrative support to faculty, including scheduling, meetings, travel, program documentation, and adjunct faculty onboarding.
• Coordinate program events, projects, meetings, communications, and related logistics.
• Maintain accurate program records, databases, and tracking systems; compile data and information to support reporting and program needs.
• Process financial and administrative transactions, including budget support, monitoring expenditures, journal entries, and monthly P-card reconciliation.
• Respond to inquiries, explain policies and procedures, coordinate services, and resolve routine issues while escalating complex matters as appropriate.
• Support alumni engagement and identify opportunities to improve administrative processes, workflows, and program operations.
• Perform other duties as assigned in support of the Physical Therapy Program.

Qualifications

• Associate’s Degree in business or other appropriate discipline, plus one to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.
• Broad base of general clerical skills, including typing/word processing, filing, phone/office reception, and so forth.
• Good basic administrative and organizational skills. Experience in organizing and maintaining a moderately complex filing and records systems. Good reading, spelling/grammar and general writing and math skills.
• Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals/organizations.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.

Additional Note

This position is not eligible for H-1B visa sponsorship or STEM OPT extension.

Anticipated Pay Range

Anticipated Pay Range $20.82 per hour

Supplemental Questions

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