PT Program Administrative Coordinator & Ops

University of New England; United States; On-site; USD 28,000 - 32,000; Full time

Job summary

University of New England is seeking an Administrative Coordinator for the Physical Therapy Program in Portland, ME. The role provides comprehensive administrative and operational support to faculty, students, and staff within the Physical Therapy Department, helping ensure smooth daily function and successful program events.

The position emphasizes document preparation, calendar management, HR onboarding for adjunct faculty, and collaborative work across university offices.

Qualifications

• Associate’s Degree in business or related discipline plus two to three years of relevant clerical and administrative experience.
• Broad base of general clerical skills including typing/word processing, filing, and reception.
• Good reading, spelling/grammar and general writing and math skills.

Responsibilities

• Manage daily administrative operations for the Physical Therapy Department.
• Maintain office supplies and inventory and coordinate maintenance of office equipment.
• Serve as the primary administrative contact for students, staff, faculty, vendors, alumni and other departments.
• Plan and execute program-related events (room reservations, catering, facilities work orders, IT tickets, materials, logistics).
• Prepare and format correspondence, reports, instructional materials, and program documents.
• Identify workflow challenges and provide recommendations to improve administrative processes.

Skills

Typing/word processing

Filing

Phone/office reception

Organizational skills

Writing & editing

Customer service

Education

Associate’s Degree in business or related discipline

Job description

University of New England is seeking an Administrative Coordinator for the Physical Therapy Program in Portland, ME. The role provides comprehensive administrative and operational support to faculty, students, and staff within the Physical Therapy Department, helping ensure smooth daily function and successful program events.

The position emphasizes document preparation, calendar management, HR onboarding for adjunct faculty, and collaborative work across university offices.