Administrative Coordinator - Patient Access and Scheduling

OASIS MENTAL HEALTH CENTERS MEDICAL LLC; Northfield (NJ); On-site; USD 33,062 - 41,328; Full time

Benefits offered by this job

401(k) with company match

Paid time off

Medical, dental, and vision benefits

Life insurance

Employee discount

Job summary

Oasis Mental Health Centers Medical LLC is seeking a full‑time Administrative Coordinator across New Jersey to assist Consultation Coordinators and help patients initiate Spravato and TMS treatment.

Responsibilities include submitting prior authorizations, verifying benefits, scheduling, and maintaining records in CRM/EHR, while serving as the primary contact for prospective patients.

Qualifications

• Bachelor’s degree or medical assistance certification/licensure.
• Experience in behavioral health and familiarity with EHR/CRM software.
• Proficiency in Microsoft Office applications.
• Customer service experience is required.

Responsibilities

• Submit and follow up on prior authorization requests to insurance companies.
• Verify insurance benefits and manage authorizations as needed.
• Schedule appointments and maintain patient documentation in CRM/EHR.
• Serve as main contact for prospective patients and guide them to treatment.
• Maintain clear, well‑written patient communications and documentation.

Skills

Customer service

Microsoft Office

Attention to detail

Education

Bachelor’s degree or medical assistance certification/licensure

Tools

EHR software

CRM software

Microsoft Office

Job description

Oasis Mental Health Centers Medical LLC is seeking a full‑time Administrative Coordinator across New Jersey to assist Consultation Coordinators and help patients initiate Spravato and TMS treatment.

Responsibilities include submitting prior authorizations, verifying benefits, scheduling, and maintaining records in CRM/EHR, while serving as the primary contact for prospective patients.