Administrative Coordinator - Office of Emergency Management

The City of Everett; Everett (WA); In loco; USD 89.493.000 - 116.404.000; Part-time

Descrizione del lavoro

The City of Everett Office of Emergency Management is seeking an Administrative Coordinator to support the Director and manage a variety of administrative duties for City emergency functions. The role may supervise specialized staff and involves coordinating with multiple departments and external partners to ensure readiness and compliance.

This 32-hours-per-week, part-time position supports the EOC, grants management, and policy development, with opportunities to lead trainings and exercises

Competenze

• Associate’s degree in a related field including coursework in office management and/or computer software related to word processing, spreadsheets and/or databases and
• 5 years of experience performing administrative office work of a progressively responsible and difficult nature including a minimum of 2 years in the area of assignment.
• For positions that require the supervision of others, candidates with supervisory experience will be preferred.

Mansioni

• Prepare and Administer Grants. This position is responsible for the application and administration process for a variety of federal, state, local, and private grants. The applicant should be familiar with the Grants Portal, EMPG, and Public Assistance Grants.
• Provide coordination, training, and project development for the City Emergency Operations Center. The applicant should be able to coordinate multiple City departments and outside agencies to operate in the city EOC. This includes providing trainings and exercises, and possessing a clear and well-developed understanding of EOC’s during activation.
• Conduct meetings, training, and response exercises to communicate and coordinate emergency procedures; conduct operational drills in preparation for emergency situations and recovery of City resources; manage training, equipment, and staffing for the City's Emergency Coordination Center; serve as the EOC Manager in the event of a natural or man-made disaster.
• Coordinate Office of Emergency Management’s Duty Officers. The applicant is responsible for ensuring all OEM duty officers are aware and proficient in multiple areas, including Konexus, Integrated Public Alert and Warning System (IPAWS), Government Emergency Telecommunications Service (GETS), and others.
• Serve on a rotating basis as Emergency Management Staff Duty Officer.
• Be familiar with Emergency Support Functions.
• Provide creative leadership and vision; analyze situations accurately and adopts effective courses of action.
• Represent City on regional emergency planning and response committees; assure the emergency preparedness programs meet City goals and regulatory standards.
• Evaluate emergency planning in each department and provide guidance, as needed.
• Develop and draft policies, procedures, processes and programs relating to emergency preparedness.
• Provide facilitation services for group processes of other departments as appropriate.
• Perform related work and special projects as assigned.

Conoscenze

Administrative experience

Grants management

Office teamwork

Formazione

Associate degree

Bachelor’s degree desired

Strumenti

Grants Portal

IPAWS

GETS

Konexus

Descrizione del lavoro

ADMINISTRATIVE COORDINATOR – OFFICE OF EMERGENCY MANAGEMENT

$39.04 - $50.78 /hour (plus excellent benefits)

The City of Everett is currently accepting applications for (1) appointive position of Administrative Coordinator in the Office of Emergency Management (OEM). This is a part-time position at 32 hours per week in Everett, WA.

About the Job

The City of Everett Office of Emergency Management is seeking a highly motivated individual to fill the appointive position of Administrative Coordinator. Under the direction of the Director of Emergency Management, this position performs a variety of administrative duties supporting the City’s emergency management functions. Work is evaluated through observation, as well as review of reports and completed projects. The position may also provide supervision of specialized support staff and general clerical personnel.

About the Department

The Office of Emergency Management is a very small, collaborative department that leads the City’s efforts to prevent, mitigate, prepare for, respond to, and recover from emergencies. The team oversees comprehensive emergency management initiatives, including developing and coordinating preparedness plans, facilitating information sharing among departments and external partners, and supporting disaster response operations.

Why Everett?

Working for City government is personally rewarding for those looking to make an impact at the community level. As an employer, we advocate for employee professional growth and value work-life balance.

The City of Everett is proud to be an Equal Opportunity Employer, and our goal is to recruit and hire capable and engaged job candidates from a diverse range of backgrounds. We are committed to creating and supporting an inclusive and welcoming environment for all employees.

Benefits

The City provides excellent benefits, including medical, dental, vision, a retirement pension through Washington State Department of Retirement Systems, and basic life insurance plans. Employees will also accrue vacation, sick, and holidays throughout the calendar year.

Job Responsibilities

• Prepare and Administer Grants. This position is responsible for the application and administration process for a variety of federal, state, local, and private grants. The applicant should be familiar with the Grants Portal, EMPG, and Public Assistance Grants.

• Provide coordination, training, and project development for the City Emergency Operations Center. The applicant should be able to coordinate multiple City departments and outside agencies to operate in the city EOC. This includes providing trainings and exercises, and possessing a clear and well-developed understanding of EOC’s during activation.

• Conduct meetings, training, and response exercises to communicate and coordinate emergency procedures; conduct operational drills in preparation for emergency situations and recovery of City resources; manage training, equipment, and staffing for the City's Emergency Coordination Center; serve as the EOC Manager in the event of a natural or man-made disaster.

• Coordinate Office of Emergency Management’s Duty Officers. The applicant is responsible for ensuring all OEM duty officers are aware and proficient in multiple areas, including Konexus, Integrated Public Alert and Warning System (IPAWS), Government Emergency Telecommunications Service (GETS), and others.

• Serve on a rotating basis as Emergency Management Staff Duty Officer.

• Be familiar with Emergency Support Functions.

• Provide creative leadership and vision; analyze situations accurately and adopts effective courses of action.

• Represent City on regional emergency planning and response committees; assure the emergency preparedness programs meet City goals and regulatory standards.

• Evaluate emergency planning in each department and provide guidance, as needed.

• Develop and draft policies, procedures, processes and programs relating to emergency preparedness.

• Provide facilitation services for group processes of other departments as appropriate.

• Perform related work and special projects as assigned.

Minimum Education and Experience Requirements

A combination of education and related experience may substitute for education requirements.

• Associate’s degree in a related field including coursework in office management and/or computer software related to word processing, spreadsheets and/or databases and

• 5 years of experience performing administrative office work of a progressively responsible and difficult nature including a minimum of 2 years in the area of assignment.

• For positions that require the supervision of others, candidates with supervisory experience will be preferred.

Desired Qualifications

Candidates with the following education and experience are highly desired.

• Education: A bachelor’s degree in Emergency Management, Business Administration, Planning, Public Administration, or a related field is highly desired. Coursework in office management and/or computer software applications such as word processing, spreadsheets, and databases is also preferred.

• Experience: Four years of progressively responsible administrative office experience, including at least three years in a related area of assignment. Considerable experience in Emergency Management is highly desired.

• License: Amateur Radio Technician License or be willing to acquire one. Possession of, or the ability to obtain, a valid Washington State Driver’s License.

Physical Demands/Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed primarily in an office environment under pressure and requires the ability to quickly adjust to changing priorities and demands.

• While performing the duties of this job, the employee is frequently required to sit, use a keyboard and telephone.

• Travel by various modes of private and commercial transportation within the region may be required.

• Attendance and participation at evening meetings may be required on a frequent basis.