Emergency Management Admin Coordinator

The City of Everett; Everett (WA); On-site; USD 89,493,000 - 116,404,000; Part time

Job summary

The City of Everett Office of Emergency Management is seeking an Administrative Coordinator to support the Director and manage a variety of administrative duties for City emergency functions. The role may supervise specialized staff and involves coordinating with multiple departments and external partners to ensure readiness and compliance.

This 32-hours-per-week, part-time position supports the EOC, grants management, and policy development, with opportunities to lead trainings and exercises

Qualifications

• Associate’s degree in a related field including coursework in office management and/or computer software related to word processing, spreadsheets and/or databases and
• 5 years of experience performing administrative office work of a progressively responsible and difficult nature including a minimum of 2 years in the area of assignment.
• For positions that require the supervision of others, candidates with supervisory experience will be preferred.

Responsibilities

• Prepare and Administer Grants. This position is responsible for the application and administration process for a variety of federal, state, local, and private grants. The applicant should be familiar with the Grants Portal, EMPG, and Public Assistance Grants.
• Provide coordination, training, and project development for the City Emergency Operations Center. The applicant should be able to coordinate multiple City departments and outside agencies to operate in the city EOC. This includes providing trainings and exercises, and possessing a clear and well-developed understanding of EOC’s during activation.
• Conduct meetings, training, and response exercises to communicate and coordinate emergency procedures; conduct operational drills in preparation for emergency situations and recovery of City resources; manage training, equipment, and staffing for the City's Emergency Coordination Center; serve as the EOC Manager in the event of a natural or man-made disaster.
• Coordinate Office of Emergency Management’s Duty Officers. The applicant is responsible for ensuring all OEM duty officers are aware and proficient in multiple areas, including Konexus, Integrated Public Alert and Warning System (IPAWS), Government Emergency Telecommunications Service (GETS), and others.
• Serve on a rotating basis as Emergency Management Staff Duty Officer.
• Be familiar with Emergency Support Functions.
• Provide creative leadership and vision; analyze situations accurately and adopts effective courses of action.
• Represent City on regional emergency planning and response committees; assure the emergency preparedness programs meet City goals and regulatory standards.
• Evaluate emergency planning in each department and provide guidance, as needed.
• Develop and draft policies, procedures, processes and programs relating to emergency preparedness.
• Provide facilitation services for group processes of other departments as appropriate.
• Perform related work and special projects as assigned.

Skills

Administrative experience

Grants management

Office teamwork

Education

Associate degree

Bachelor’s degree desired

Tools

Grants Portal

IPAWS

GETS

Konexus

Job description

The City of Everett Office of Emergency Management is seeking an Administrative Coordinator to support the Director and manage a variety of administrative duties for City emergency functions. The role may supervise specialized staff and involves coordinating with multiple departments and external partners to ensure readiness and compliance.

This 32-hours-per-week, part-time position supports the EOC, grants management, and policy development, with opportunities to lead trainings and exercises