Administrative Coordinator - Libraries Logistics

Broward County Government; United States; On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

High-Deductible Health Plan

County-Funded Health Savings Account

Tuition Reimbursement

Job summary

Broward County Government is seeking an Administrative Coordinator for the Libraries Logistics Team. This role involves supporting project scheduling and procurement for library operations, while managing vendor relationships and documentation.

The ideal candidate will have an Associate degree and significant experience in administration and management. The position includes benefits such as health plans, retirement options, and paid holidays.

Qualifications

• Associate degree from an accredited college or university in business, public administration, or a closely related field.
• One year of relevant experience may substitute for each year of required education.
• Four (4) years of staff administration, management, and organization experience, including six (6) months of supervisory experience.

Responsibilities

• Support project scheduling and procurement for library operations.
• Assist in preparing contract documents for large procurements.
• Communicate with vendors, suppliers, and internal staff to ensure specifications are met.
• Manage warranty records and track replacement schedules.

Skills

Project coordination

Vendor management

Procurement

Customer service

Microsoft Office skills

Education

Associate degree in business or public administration

Bachelor's Degree (preferred)

Tools

Microsoft Office

AutoCAD

Database setup

Adobe Photoshop

Adobe Illustrator

Job description

Administrative Coordinator – Libraries Logistics Team

The position provides administrative support to the Libraries Logistics Team for project scheduling, procurement of furnishings, fixtures, and equipment, and coordination of library capital and replacement projects. It serves as a vital communication link for project planning, vendor management, warranty tracking, and minimizing disruptions to public service operations.

Benefits

• High‑Deductible Health Plan – bi‑weekly premiums: Single $10.90 / Family $80.79
• County‑Funded Health Savings Account up to $2,000 annually
• Consumer‑Driven Health Plan – bi‑weekly premiums: Single $82.58 / Family $286.79
• Florida Retirement System – Pension or Investment Plan, 457 Deferred Compensation employee match
• Eleven (11) paid holidays each year
• Vacation (Paid Time Off) – 2 weeks per year
• Up to 40 hours of Job Basis Leave for eligible positions
• Tuition Reimbursement – up to $2,000 annually

Responsibilities

• Support project scheduling and procurement for library operations.
• Assist in preparing contract documents for large procurements.
• Communicate with vendors, suppliers, and internal staff to ensure specifications are met.
• Manage warranty records, track useful life and replacement schedules, and resolve warranty concerns.
• Coordinate vendor access to library locations to minimize disruption to public services.
• Develop productive vendor relationships, draft library layouts, and provide excellent internal and external customer service.
• Coordinate business operations functions and oversee clerical staff when assigned.
• Assist in developing project procedures, schedules, and preparing project reports.
• Maintain project records and documentation and facilitate work completion.
• Act as liaison among County operational and administrative functions, interpreting policy regulations and operating procedures.

Minimum Education and Experience

Associate degree from an accredited college or university in business, public administration, or a closely related field. One year of relevant experience may substitute for each year of required education. Four (4) years of staff administration, management, and organization experience, including six (6) months of supervisory experience.

Preferences

• Bachelor’s Degree or higher (Business Administration or related field)
• Microsoft Office Certified
• Certified Agency Buyer (CAB)
• Certified Procurement Professional Certificate (CPP)
• Four (4) years of public procurement experience
• Four (4) years of experience using Microsoft Office
• Two (2) years of project coordination experience
• Two (2) years working knowledge of AutoCAD
• Two (2) years working knowledge of Database setup
• One (1) year of knowledge of Adobe Photoshop/Illustrator

Equal Opportunity Employer Statement

Broward County is an Equal Opportunity Employer committed to inclusion and reasonable accommodations for qualified persons with disabilities. Assistance requests may be made by contacting the Professional Standards Section at 954‑357‑6500 or [e-mail].