Contract/Grant Administrator

Broward County, Florida; Fort Lauderdale (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

The Broward County Board of County Commissioners seeks qualified candidates for Contract/Grant Administrator (Facilities Management Division). The role supports procurement, contract, grant and lease administration under general supervision, developing work methods and schedules.

Requirements include a Bachelor's degree in public or business administration and two years of relevant experience; a Florida driver's license may be required. Knowledge of PeopleSoft and MS Office is preferred.

Qualifications

• Bachelor's degree in public or business administration or closely related field.
• One year of relevant work experience may substitute for each year of education.
• Two years of experience in procuring, managing and/or monitoring contracts, grants or leases.
• May require a valid Florida driver's license depending on assignment.

Responsibilities

• Maintains contracts for administration, monitoring and evaluation activities.
• Conducts agency site visits to assess compliance and outcomes.
• Generates detailed contract reports from site visits and desk audits.
• Manages contract data in hard copy and electronic formats.
• Coordinates contract, grant and lease projects with limited scope and budget.
• Assists in developing procurement documents and reviewing solicitations.
• Researches and writes new grants.
• Performs analysis and prepares program and monitoring reports.

Skills

Public sector procurement

Contract administration

Grant administration

Report writing

MS Office (Word/Excel)

Communication

Education

Bachelor's degree in public or business administration

MBA (preferred)

Tools

PeopleSoft

Job description

The Broward County Board of County Commissioners is seeking qualified candidates for Contract/Grant Administrator (Facilities Management Division).

This job announcement will remain open until sufficient number of applications are received and may close at any time.

General Description

Assists in initiating, coordinating and/or administering assigned programs or projects involving public sector procurements and/or contract, grant, or lease administration.

Works under general supervision, independently developing work methods and sequences.

Minimum Education and Experience Requirements

Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.

(One year of relevant experience may be substituted for each year of required education.)

Requires two (2) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience.

Special Certifications and Licenses

Depending upon area of assignment, incumbents may be required to possess a valid Florida driver's license.

Preferences

• Master's Degree in Business Administration (MBA) or closely related field of study
• Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB)
• Certified Agency Buyer (CAB)
• Two (2) years of experience preparing narrative and/or statistical reports related to contracts and programs managed
• Two (2) years of experience working with PeopleSoft or other similar enterprise resource planning software
• Two (2) years of experience in a facilities or construction management business environment
• Two (2) years of proficient experience using Microsoft Office Word and Excel
• Two (2) years of experience writing specifications

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Maintains an assignment of contracts for administration, monitoring and/or evaluation activities.

May conduct agency site visits to determine contractual compliance and efficacy of contracted programs in performing required activities and achieving outcomes.

Generates detailed contract related reports based on site visits and/or desk audits of the programs using computer software applications.

Maintains contract related data in hard copy and electronic formats.

Initiates and/or coordinates and manages all activities of a contract, grant and/or lease project which has operational responsibility of limited scope, a small-sized budget, and which may provide a supplemental county service.

Assumes project responsibility for administering, monitoring and/or evaluating the activities and operations of a contract, grant and/or lease project.

Assists in the development of projects, programs, contracts, and grants and in the development of monitoring and/or evaluation policies, procedures and schedules; may assist in developing procurement or solicitation documents as well as in the review of solicitation or procurement responses.

Assists in researching and writing new grants.

Performs analysis of grants, contracts, and/or leases; prepares statistical reports, project reports, monitoring/ evaluation reports and related data using computer software applications.

Monitors/evaluates grants, contracts and/or leases.

Provides staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to contract, grant and/or lease project assigned.

Facilitates the accomplishment of work through providing, obtaining and coordinating a variety of services.

Provides administrative liaison among various county operational and administrative functions related to an assigned contract grant and/or lease; interprets and explains policy regulations and operating procedures.

Performs related work as assigned.

Competencies

• Manages Complexity: Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.
• Resourcefulness: Secures and deploys resources effectively and efficiently. Identifies and obtains resources needed to accomplish objectives; identifies different ways to accomplish work when resources are limited. Makes progress across multiple priorities or responsibilities.
• Plans and Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.
• Ensures Accountability: Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.
• Organizational Savvy: Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. Has a firm grasp on organizational culture and politics; connects with key stakeholders and knows when to bring something to their attention.
• Courage: Steps up to address difficult issues, saying what needs to be said. Shares own ideas and points of view openly, regardless of potential criticism or risk; shows conviction when faced with adversity and challenges; raises difficult topics to be sure they are addressed.

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

County Core Values

All Broward County employees strive to demonstrate the County's four core behavioral competencies

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Customer focus: Building strong customer relationships and delivering customer-centric solutions.
• Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

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Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email [e-mail] to make an accommodation request.

County-wide Emergency Responsibilities

During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.