Administrative Coordinator - Kids Club

Papillion La Vista Community Schools Foundation; Papillion (NE); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Employee assistance program

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Papillion La Vista Community Schools Foundation seeks an Administrative Coordinator to support our 17 Kids Club locations, handling essential administrative and operational tasks for before- and after-school programs.

You will coordinate purchasing, budgets, food orders, data management, enrollment, and staffing in order to keep Kids Club running smoothly and safely for students and families.

Qualifications

• Experience working with or around children in school, childcare, youth programs, or similar settings preferred.
• Administrative experience preferred (2+ years).
• Demonstrate integrity, privacy, and confidentiality.

Responsibilities

• Assist with Kids Club ordering and purchasing.
• Maintain weekly paperwork, records, data, and documentation.
• Be the point of contact for Kids Club vendors - food, transportation, and field trips.
• Prepare, distribute, and place food orders.
• Assist with operational coordination related to menus, field trips, vendor contracts, and transportation.
• Assist with Kids Club enrollment and registration process.
• Assist with staffing coverage.

Skills

Childcare experience

Administrative experience

Vendor coordination

Data management

Education

High school diploma or equivalent

Job description

Do you want to make a difference in the lives of students and families? The PLCS Foundation seeks an Administrative Coordinator to support our before and afterschool childcare program Kids Club.

The Administrative Coordinator is responsible for providing administrative and operational support for our 17 Kids Club locations.

This position will coordinate a variety of administrative processes to support an effective and efficient operation, including - purchasing and budget tracking, food and supply ordering, weekly documentation, data management, and staffing support.

KEY DUTIES:

• Assist with Kids Club ordering and purchasing
• Maintain weekly paperwork, records, data, and documentation
• Be the point of contact for Kids Club vendors - food, transportation, and field trips
• Prepare, distribute, and place food orders
• Assist with operational coordination related to menus, field trips, vendor contracts, and transportation
• Assist with Kids Club enrollment and registration process
• Assist with staffing coverage

QUALIFICATIONS:

• A minimum of at least three years of experience working with or around children in a school, childcare, youth program, or similar setting is preferred.
• A minimum of two years of experience working in an administrative role is preferred.
• Demonstrate ability to maintain a high level of integrity, privacy, and confidentiality.

Job Type:

Full-time

• 401(k)
• 401(k) matching
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Childcare: 3 years (Preferred)
• Administrative: 2 years (Preferred)
• Passion Working With Children: 3 years (Required)