Administrative Coordinator: Inventory & Data Excel

Canteen North America; Vista (CA); On-site; USD 29,000 - 40,000; Full time

Benefits offered by this job

Willing to train

Internal referral bonus

Job summary

Canteen North America is hiring a full-time Office Personnel Administrator for our Vista, CA location. The role handles clerical tasks, inventory support, data entry, and routine bookkeeping under supervision.

You will answer phones, schedule, manage filing and assist in training staff. The ideal candidate has inventory management, data processing, and Excel experience, and is ready to join a team that values service and accuracy.

Qualifications

• Previous inventory management experience.
• Experience with data processing.
• Excel experience preferred.

Responsibilities

• Trains other staff to perform work activities, such as using computer applications.
• Answers telephones, directs calls, takes messages and runs errands.
• Prepares meeting agendas, attends meetings and records/transcribes minutes.
• Makes travel arrangements.
• Completes work schedules, manages calendars and arranges appointments.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Completes and mails bills, contracts, policies, invoices and checks.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Types, formats, proofreads and edits correspondence, reports and other documents.
• Reviews files, records and other documents to obtain information to respond to requests.
• Computes, records and proofreads data and other information.
• Processes and prepares documents, such as business or government forms and expense reports.
• Maintains and updates filing, inventory, mailing and database systems.
• Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
• Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.
• Troubleshoots problems involving office equipment.
• Performs other duties as assigned.

Skills

Inventory management

Data processing

Tools

Excel

Job description

Canteen North America is hiring a full-time Office Personnel Administrator for our Vista, CA location. The role handles clerical tasks, inventory support, data entry, and routine bookkeeping under supervision.

You will answer phones, schedule, manage filing and assist in training staff. The ideal candidate has inventory management, data processing, and Excel experience, and is ready to join a team that values service and accuracy.