Administrative Coordinator Intern — Office & HR Support

Knobelsdorff; Minnesota; On-site; USD 28,000 - 30,000; Full time

Job summary

Knobelsdorff is seeking a friendly administrative assistant to join our Minnesota team. You’ll handle front-desk duties, phone coverage, mail distribution, and general office tasks while supporting HR during orientation and coordinating travel for projects.

You should be pursuing a degree in Business Administration or Marketing, possess strong communication skills, and be proficient with Word, Excel and Outlook. This role offers market-grade pay and opportunities to grow.

Qualifications

• Pursuing degree in Business Administration, Marketing or related field.
• Professional, friendly and upbeat presence.
• Excellent interpersonal, verbal and written communication skills.
• Ability to work effectively both independently and as part of a team.
• Strong attention to detail and accuracy.
• Experience with MS applications including Word, Excel and Outlook.

Responsibilities

• Answer incoming calls in a professional and friendly manner. Screen, redirect, and take messages.
• Help with phone coverage rotation from 7:00 a.m.–5:00 p.m., Monday–Friday.
• Greet and direct visitors appropriately while maintaining a welcoming and friendly environment.
• Receive and distribute incoming and outgoing mail.
• Support with shipping out materials to job sites.
• Assist with company luncheons and other company functions.
• Perform general administrative tasks including scanning, printing, filing, etc.
• Support HR staff with new hire orientation.
• Provide administrative support aligned with evolving business priorities.
• Schedule appointments, meetings and reservations as needed.
• Arrange travel including hotels, transportation, and airfare.
• Additional duties as assigned.

Skills

Interpersonal communication

Verbal communication

Written communication

Attention to detail

Team collaboration

Microsoft Office

Education

Pursuing degree in Business Administration or Marketing or related field

Tools

MS Word

MS Excel

Outlook

Job description

Knobelsdorff is seeking a friendly administrative assistant to join our Minnesota team. You’ll handle front-desk duties, phone coverage, mail distribution, and general office tasks while supporting HR during orientation and coordinating travel for projects.

You should be pursuing a degree in Business Administration or Marketing, possess strong communication skills, and be proficient with Word, Excel and Outlook. This role offers market-grade pay and opportunities to grow.