Administrative Coordinator II (University College)

Texas A&M Engineering Experiment Station; Prairie View (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

Prairie View A&M University is seeking an Administrative Coordinator II in the University College. The role coordinates administrative, budget, and project support for the Office of Academic Affairs, supervising student workers and maintaining daily operations.

The position requires a bachelor’s degree or equivalent plus about three years of related experience, with strong MS Office and communication skills.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Three years of related experience required.
• Strong knowledge of MS Office Suite and data handling is essential.

Responsibilities

• Administrative support: manage phones, emails, correspondence, and office procedures.
• Budget support: assist procurement, contracts, and budget reporting.
• Project support: coordinate College initiatives and timelines.
• Supervision: hire/train supervise student workers and staff.
• Daily operations: manage front desk and daily administrative services.

Skills

Word processing

Spreadsheets

Database applications

Presentations

Planning & organization

Education

Bachelor's degree or equivalent experience

Three years related experience

Tools

MS Office Suite

Banner student information systems

Other Banner applications

Job description

Job TitleAdministrative Coordinator II (University College) Agency Prairie View A&M University Department Office of Academic Affairs Proposed Minimum SalaryCommensurate Job LocationPrairie View, Texas Job TypeStaff

Job Description Important Immigration information: A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee. In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Administrative Support

Coordinates and leads administrative functions of the College, including monitoring office procedures and developing, evaluating, and ensuring adherence to established procedures. Coordinates day-to-day administrative operations, including answering phones, responding to emails, managing correspondence, and handling mail. Coordinates calendars, travel arrangements, itineraries, and expense reports for the Dean(s). Responds to general student inquiries and assesses inquiries to initiate appropriate referrals for escalating student concerns.

Budget Support

Coordinates and facilitates business processes such as procurement, contracts, and human resource procedures in accordance with established University policies and procedures. Assists with budget and expense administration, including monthly procurement card allocations and related reports, and provides information to the appropriate supervisor(s). Performs routine budget preparation and analysis work. Prepares journal and budget entries. Collects, analyzes, and reports data. Provides advice and assistance concerning budget and funding procedures and methods. Assists in the monitoring, processing and tracking of budget related requests. Assists in reviewing, evaluating, and preparing requests for funds. Assist in the preparation of annual operating budget.

Project Support

Coordinates assigned special projects and initiatives for the College, including monitoring activities and timelines, identifying issues, and coordinating appropriate follow-up.

Supervision

Hires, trains, and supervises student workers and support staff. Assigns and coordinates work to support effective front desk and administrative operations.

Daily Operations

Coordinates front desk operations and provides support, as needed, to ensure continuity of daily administrative services. Performs other duties as assigned.

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience.
• Three years of related experience.

Required Knowledge, Skills and Abilities

• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.

Preferred Qualifications

• Four to seven years of related experience.
• Knowledge of student information systems.
• Ability to present information clearly and concisely.
• Ability to work with sensitive information and maintain confidentiality.
• Excellent written and oral communication, analytical, interpersonal, and organizational skills.
• Proficient knowledge of MS Office Suite (Word, Excel, PowerPoint) and database applications.
• Knowledge of Banner student information systems and other Banner advising applications.
• Ability to manage Zoom and MS Teams platforms for virtual meetings.
• Direct experience working with sensitive information and maintaining confidentiality.
• Familiarity with business platforms such as Emburse Expense, Workday, FAMIS.

Special Requirements: Applicants with equivalent experience in place of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of seven years of experience.

Job Posting Close Date: 10/07/2026

Background Check Requirements: All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, master’s degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students.

Designated an institution of "the first class" in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System.

The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service.

PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston.

For more information, visit www.pvamu.edu.

Your career opportunities with a "University of the First Class" begins here!

Prairie View A&M University is an Equal Opportunity/ Veterans/ Disability Employer.