Administrative Coordinator II - Operations & Billing

Raba Kistner Inc.; Austin (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Raba Kistner, Inc. is seeking a detail-oriented Administrative Coordinator II to join our Austin team. The role supports the Business Manager and COO with confidential correspondence, client deliverables, invoicing, and project setup.

You will manage files, ensure accurate data entry, and assist with vendor setup and collections. Candidate requirements include a high school diploma or GED with related experience, or a bachelor’s degree with two years of related work.

Qualifications

• High School Diploma or GED required with three years of business/secretarial experience; post-high school studies preferred.
• Bachelor’s degree in Business, Finance, Administration or related field with two years of related experience is acceptable.

Responsibilities

• Assist in preparing, assembling and distributing client deliverables (proposals, letters, reports) with proofreading for grammar and format.
• Enter proposals and projects into RK intranet; organize and maintain files, logs and reports.
• Process vendor invoices into accounting software and support weekly billing to meet project requirements.
• Assist Accounts Receivable with collections and client/vendor setup; maintain related documents.
• Plan and coordinate business meetings and events; arrange travel as needed.
• Perform routine clerical duties (phones, visitors, mail, filing, data entry) and support other departments as needed.

Skills

Microsoft Office

60 wpm typing

Strong math skills

Education

High School Diploma or GED

Bachelor’s degree in Business, Finance, Administration or related field

Tools

Microsoft Access

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Raba Kistner, Inc. is seeking a detail-oriented Administrative Coordinator II to join our Austin team. The role supports the Business Manager and COO with confidential correspondence, client deliverables, invoicing, and project setup.

You will manage files, ensure accurate data entry, and assist with vendor setup and collections. Candidate requirements include a high school diploma or GED with related experience, or a bachelor’s degree with two years of related work.