Administrative Coordinator I - Billing & Proposals

Raba Kistner, Inc.; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Raba Kistner, Inc. is seeking a detail-oriented Administrative Coordinator I or II to join our Consultants team in Houston, TX. The Administrative Coordinator handles business admin and secretarial tasks, including billing support, managing files, and preparing proposals per RKCI standards.

Responsibilities include assisting with HR policies, inter-office coordination, binding reports, and answering calls when reception is unavailable. This role emphasizes accuracy, discretion, and teamwork.

Qualifications

• High School Diploma or GED required.
• 1 year of business/secretarial experience in a professional setting.
• Administrative Coordinator II requires 3 years of related experience.

Responsibilities

• Assist management with billing and accounts receivable collection.
• Provide admin support for department managers and employees.
• Type/prepare geotechnical and CoMET proposals and reports per RKCI format.
• Assist with HR policy management and inter-office coordination.
• Copy, bind, and file reports per RKCI guidelines; answer calls when receptionist is unavailable.
• Support project invoicing and vendor/subcontractor invoicing.
• Maintain project files and master job sheets; ensure timely submissions.

Skills

Typing 60 wpm

MS Office

Communication

Teamwork

Self-motivated

Education

High School Diploma or GED

Post secondary business secretarial studies

Tools

Microsoft Office

Job description

Raba Kistner, Inc. is seeking a detail-oriented Administrative Coordinator I or II to join our Consultants team in Houston, TX. The Administrative Coordinator handles business admin and secretarial tasks, including billing support, managing files, and preparing proposals per RKCI standards.

Responsibilities include assisting with HR policies, inter-office coordination, binding reports, and answering calls when reception is unavailable. This role emphasizes accuracy, discretion, and teamwork.